Administrator

Full job description

We are seeking a highly organized and versatile Office and Construction Administrator to support both administrative office functions and construction project management. The ideal candidate will split their time between office administrative tasks and construction-specific duties, utilizing QuickBooks, Microsoft Word, Excel, and Procore. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Construction Administrative Tasks

• Procore Utilization: Use Procore to manage project files, track submittals, RFIs, and change orders, and ensure timely responses and updates.

• Budget and Financial Tracking: Assist with project budgeting, expense monitoring, and cost reporting using QuickBooks and Excel.

• Communication Support: Facilitate communication between the project team, subcontractors, vendors, and clients.

• Compliance Monitoring: Ensure that all project documentation and activities adhere to regulatory requirements and company policies.

• Meeting Coordination: Schedule project-related meetings, prepare agendas, document discussions, and track action items.

Qualifications

• Experience: Minimum of 2 years of experience in an administrative role, with experience in both office and construction environments preferred.

• Software Skills:

• Proficiency in QuickBooks for basic bookkeeping and financial tasks.

• Strong knowledge of Microsoft Word and Excel for document handling and data management.

• Experience with Procore or similar construction management software is highly preferred.

• Skills:

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Ability to work independently and collaboratively within a team.

Preferred Qualities

• Detail-oriented with strong problem-solving skills.

• Familiarity with wood-framed construction projects is a plus.

• Ability to adapt to changing priorities and handle multiple tasks simultaneously.

• Be able to work in office and on the jobsite

Benefits

• Competitive Rate