Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK - MANCHESTER

KEY ACCOUNTABILITIES INCLUDE:

Processing

• Manage the AP inbox daily, ensuring timely responses and issue escalation.
• Process supplier invoices accurately and promptly, ensuring VAT compliance.
• Ensure CIS invoices are processed according to HMRC guidelines.
• Post approved supplier invoices to the ledger daily.
• Reconcile and post credit card expenditures monthly.
• Post staff expenses.

Cash Management: Payments & Refunds

• Conduct regular payment runs.
• Process one-off payments as needed.
• Post direct debit and standing order payments.
• Send supplier remittances.
• Request, investigate, and post supplier refunds.

Supplier / Ledger Management

• Set up new suppliers in the system.
• Reconcile supplier statements and invoices.
• Regularly review ledgers and clear credit balances.
• Resolve supplier queries efficiently via phone and email.
• Proactively manage reminders and statements to avoid late payment charges.

Creditors Management & Reporting

• Prepare creditors reports as requested.
• Review and chase outstanding items requiring approval.
• Assist with year-end audits by providing necessary documentation.

Relationships

• Maintain professional relationships with internal and external stakeholders.
• Attend meetings as required.

Procedures, HR, and Compliance

• Understand and follow all relevant procedures.
• Update company documents and complete mandatory training.
• Comply with company policies and keep HR updated with personal information.

Other

• Support the evolution of processes and financial controls.
• Undertake ad-hoc tasks and projects as instructed.
• Maintain necessary qualifications and professional memberships.

WHO WE ARE LOOKING FOR:

Qualifications, Skills, and Experience

• Experience in a purchase ledger finance role (desirable but not essential)
• Experience within the property industry and service charges (desirable but not essential)
• Strong customer service skills and professional communication abilities
• Proficiency in Microsoft Word and Excel (Intermediate or above)
• Ability to take ownership of the role and multitask effectively
• Strong team player with a proactive and problem-solving attitude
• Excellent communication, organization, and attention to detail
• Effective time management skills and ability to meet strict deadlines

SPECIAL REQUIREMENTS

• Normal working hours: 9:00 am – 5:30 pm, Monday to Friday, based in Manchester
• Hybrid working policy with one day per week WFH and ad-hoc requests
• Flexibility to work extended hours occasionally
• Potential travel within the UK and abroad