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Finance AdministratorÂ
Primary Duties, but not limited to:
- Purchase Ledger and Expense Tasks: Accurately process all supplier invoices—verifying currency, tax rates, and any additional charges in a timely manner. Promptly resolve any discrepancies to ensure on-time payments and a smooth audit trail. (Time allocation 40%)
- Credit Control: Take ownership of credit checks, proactively contact customers in advance of invoices being paid, consistently follow up on unpaid invoices, and escalate issues as needed. Accountable for debtor’s days metric. (Time allocation 25%)
- Sales Ledger Tasks and Sales Order Processing: Ensure every invoice is processed accurately on the first pass, and that no line item goes unchecked. (Time allocation 20%)
- Remaining Time Allocation: Split between the following tasks:
- Xero Bank Reconciliation: Maintain daily reconciliations across multiple entities.
- Oversee Budgets (Training, Travel & Marketing): Monitor and track departmental spend across training, travel, and marketing budgets, ensuring costs remain within allocated limits. Collaborate with team leads and suppliers to verify spend accuracy, flag anomalies, and recommend cost-saving opportunities.
- Producing Ad-Hoc Documents and Reports: Create various financial and administrative reports on request. Gather and interpret data swiftly, presenting it in clear, concise formats for management review.
- General Office, Reception, and Administrative Duties: Handle routine office tasks—answering phones, managing incoming/outgoing mail. Support colleagues with ad-hoc administrative needs and contribute to a clean, well-organized workspace.
Essential Skills:
- Time Management Pro: Stay on top of deadlines, priorities, and follow-through, ensuring every project meets expectations. Month-end time management is of paramount importance.
- MS Office Expertise: Especially skilled in Excel, comfortable generating, sorting, filtering, and using V-lookups and interpreting data.
- Xero Accounting Proficiency: Hands-on experience using Xero to generate invoices and maintain accurate financial records.
Desirable Skills:
- Accounting Experience (2+ Years): Exposure to standard accounting tasks—e.g., accounts payable/receivable, reconciliations—providing a strong foundation for finance responsibilities. AAT desirable.
- Salesforce Savvy: Familiarity with Salesforce, comfortable managing opportunities, accounts, and reporting workflows.
Why Work Here?
- Flexible Working: Enjoy a schedule that adapts to your life, helping you balance work and personal priorities. Four days in the office, one day working from home.
- Modern Office Environment: Table tennis and breakout areas, drinks fridge, open-plan office, free access to building gym equipment, and discounted access to The Gym Group in the building next door.
- Celebrate Your Birthday: Take the day off on us—because everyone deserves to celebrate guilt-free.
- Private Medical Insurance: We invest in your wellbeing so you can bring your best self to work every day.
- Dedicated Training Budget: Gain new skills, sharpen old ones, and keep pushing yourself forward.
