Business Assistant

Job Title: Business Assistant

Start Date: 14.10.2024

Duration: Until February 2024

Checks: Credit Check

Location: Hybrid one day a week onsite - 4 days WFH (Training is onsite)

Hours: 9-5, Monday to Friday

Rate: 12.31 p/h PAYE

Overview: The Business Assistant role supports a small group of senior leaders, anticipating their needs and proactively managing their workloads. You'll help leaders stay on track and collaborate with the wider Business Support Network.

Reporting to: Leader/Operating Board Member

Key Responsibilities:

• Manage leaders' inboxes and diaries, handling competing priorities.
• Arrange travel for leaders.
• Use Co-op systems like Coupa, Basware, Expenses, and Clarity.
• Support and facilitate meetings, taking notes and actions when needed.
• Attend and contribute to Business Support Network meetings.
• Organise and plan your workload, typically weeks in advance.
• Provide cover for other Business Assistants during leave.
• Maintain positive relationships with colleagues and stakeholders to ensure high service standards.
• Conduct research and projects within set guidelines and make decisions within agreed parameters.
• Summarise and analyse data to aid decision-making.
• Work with leaders to maintain governance and escalate where needed.
• Proofread documents for leaders.

Skills & Capabilities:

• Proficient in IT, using software like PowerPoint, Word, Excel, SharePoint, and Teams.
• Strong communication skills, with the ability to build relationships with colleagues, leaders, and stakeholders.
• Excellent at multitasking and managing changing priorities.
• Able to analyse data, conduct research, and follow procedures with attention to detail.
• Familiarity with business and market awareness.
• Ability to adapt to new software updates and business needs.

Key Behaviours:

• Build and maintain trusted relationships.
• Communicate openly, promoting a culture of honesty and improvement.
• Foster collaboration, trust, and mutual respect within the team.

This role offers the opportunity to contribute to the success of Co-op leaders while being part of a collaborative team.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.