Patent Administrator - Manchester

We are seeking a highly skilled and CIPA qualified Patent Administrator to join a dynamic Intellectual Property (IP) team in Manchester. The ideal candidate will have experience in patent administration, a strong understanding of UK and international patent processes, and will provide comprehensive administrative support to our patent attorneys and clients. This is an exciting opportunity to be part of a leading firm in the IP sector, ensuring the smooth operation of patent filings, formalities, and deadlines.

Key Responsibilities:

• Patent Filing & Prosecution: Manage the end-to-end process of UK, European, and international (PCT) patent applications, including preparing, filing, and monitoring patent documents and deadlines.
• Docketing & Deadline Management: Maintain an accurate and up-to-date docket of deadlines, ensuring timely submissions and adherence to IP Office deadlines and client expectations.
• Liaison & Correspondence: Act as the primary contact with clients, patent offices (e.g., UKIPO, EPO, WIPO), and foreign agents, ensuring effective communication and smooth handling of patent portfolios.
• Document Preparation: Prepare and proofread patent-related documents, including powers of attorney, assignments, and formal documents for filing in the UK and overseas.
• Reporting: Regularly report to clients regarding the status of patent applications, deadlines, and renewals, ensuring transparency and excellent client service.
• Invoicing & Billing: Assist in generating client invoices related to patent activities and ensuring the correct charging of official fees and services.
• IP Portfolio Management: Maintain and update patent records within internal IP management systems, ensuring all data is accurate and current.
• Compliance & Regulations: Stay informed of changes in patent laws, procedures, and requirements both domestically and internationally, ensuring all practices adhere to relevant IP legislation and office procedures.

Skills & Qualifications:

• CIPA Qualification: Essential to hold a Certificate in Patent Administration (CIPA Qualified).
• Experience: Minimum of 2 years of experience in a patent administration role, ideally in a law firm or in-house IP department.
• Knowledge: Strong knowledge of UK, European, and international patent filing procedures and formalities (UKIPO, EPO, WIPO).
• Attention to Detail: High level of accuracy and attention to detail, with the ability to manage multiple deadlines simultaneously.
• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize and work under pressure.
• Communication: Strong verbal and written communication skills to liaise with clients, patent offices, and colleagues effectively.
• IT Proficiency: Proficient in using IP management software, as well as MS Office applications (Word, Excel, Outlook).
• Team Player: Ability to work well in a team-oriented environment while also being capable of working independently.

Benefits:

• Competitive salary and bonus structure.
• Comprehensive benefits package, including pension, private healthcare, and more.
• Opportunities for career growth and professional development.
• Flexible working options, including hybrid working arrangements.

This is an excellent opportunity for a CIPA-qualified Patent Administrator to join a top-tier IP team in Manchester, offering a varied and rewarding role in a supportive and professional environment. If you have the experience and passion for patent administration, we’d love to hear from you!