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At Adaptable Recruitment we have an Excellent Opportunity for an Experienced Personal Assistant/ Receptionist to join aleading professional services firm - You would be required to travel around 4 of their sites - Manchester, Leeds, Liverpool & Bolton.Salary: up to £35,000 Depending On Experience Holidays: 27 days + Bank Holidays Location: Floater -Manchester, Leeds, Liverpool & BoltonWorking Hours: 35 hoursBenefits: Enhanced Benefits PackageMain Responsibilities to include:
- The overall purpose is create and maintain a well organised and structured environment in which directors can be highly effective.
- Optimise directors /teams time via skilled, proactive diary and logistical management.
- Represent the company positively with external support teams (e.g. at owners, advisors etc.) and manage external meetings where appropriat.
- Ensure meetings and events are thoughtfully planned and designed to maximise efficiency of director's time and to ensure they align to our business needs.
- Support the preparation of materials for key meetings, and attend management meetings and make notes, take minutes, or record actions, as appropriate.
- Assist the leadership team to thoughtfully respond to significant events in our colleagues lives.
- Provide general administrative support to the leadership team
FOH Support:
- Support the 'Front of House Manager' with maintaining effective Front of House Service Delivery across the FSG Estate.
- Travelling to our various office locations to cover front of house duties for any holidays/sickness
- General housekeeping and office maintenance
- Keeping the office & meeting room clean and tidy throughout the day.
- Meeting Rooms Bookings - Setting up meeting rooms and clearing them after use. Organising lunches and laying them out.
- Dealing with visitors to the office
- Collect Post from Ground Floor Reception/ Distributing internal and external post/ organising parcel force
The Ideal Candidate:
- Driving licence - this role will cover various office locations
- Strong administrative and organisational skills, ideally gained in PA/EA role
- Excellent, effective communication and people skills with the ability to recognise and manage sensitive situations appropriately
- Ability to work independently and to prioritise and manage a workload which requires supporting several executives with different needs at different times
- Excellent Microsoft Office (specifically Word, Excel, PowerPoint and Outlook) skills
- Ability to record and write accurate, concise minutes and notes of meetings
- Demonstrable problem-solving skills
Benefits to include:
- Pension scheme with tax-efficient salary sacrifice option
- Life Assurance Policy
- Medicash policy to cover some Dental, optical and other medical expenses
- Company sick pay
- Enhanced Maternity, Paternity and IVF schemes
- Flexible, agile working environment with a positive work-life balance
- Monthly voucher awards
