Personal Assistant to the Managing Director

My client is seeking a highly organised and proactive Personal Assistant (PA) to support the Managing Director (MD) of a very successful business. The ideal candidate will be detail-oriented, efficient, and capable of handling a wide range of executive administrative and personal tasks. This role requires discretion, confidentiality, and a high level of professionalism.

Key Responsibilities

• Executive Administrative Support:
  • Manage the MD's calendar, schedule appointments, and coordinate meetings.
  • Organise travel arrangements, including booking flights, accommodations, and ground transportation.
  • Prepare reports, presentations, and correspondence on behalf of the MD.
  • Handle phone calls, emails, and other communications for the MD.
• Board and Committee Support:
  • Prepare and distribute meeting agendas, minutes, and other relevant documentation.
  • Coordinate and schedule board and committee meetings.
  • Assist with follow-up on action items from meetings.
• Office Management:
  • Ensure the MD’s office is organised and presentable.
  • Maintain office supplies and manage inventory for the MD's office.
  • Liaise with vendors, contractors, and service providers as needed.
• Confidentiality and Discretion:
  • Maintain confidentiality and handle sensitive information with discretion.
  • Manage the MD's personal and business-related confidential documents.
• Project Management:
  • Assist with special projects and research as needed.
  • Coordinate and manage projects, ensuring timely completion and adherence to deadlines.
• Personal Assistance:
  • Run personal errands and handle tasks such as shopping, organizing household matters, and scheduling personal appointments for the MD.
  • Manage personal finances for the MD, including bill payments and budgeting assistance.
  • Coordinate personal events and social gatherings for the MD.
• Additional Duties:
  • Perform other related duties as assigned by the MD.

Qualifications

• Education and Experience:
  • High school diploma or equivalent; a bachelor’s degree is preferred.
  • Proven experience as a Personal Assistant or in a similar executive administrative role, preferably supporting senior executives.
• Skills and Abilities:
  • Exceptional organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail.
  • Ability to work independently and as part of a team.
• Personal Attributes:
  • High level of professionalism and discretion.
  • Proactive and self-motivated.
  • Flexible and adaptable to changing needs and priorities.
  • Reliable and trustworthy.

Only relevant candidates will be contacted.