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- Maintain Fee Earner’s diaries arranging meetings and appointments
- Deal with routine client correspondence and queries
- Opening and closing files
- Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care
- Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with Lexcel’s requirements
- Produce client correspondence and enclosures for mailing including client bills
- Ensure the confidentiality of the client and firm’s information and documentation at all times
- Maintain client hard copy files including copying, storage and retrieval of information
- Request payments and record receipts of client monies
- Produce client correspondence via dictated notes
- Submitting SDLT forms to HMRC
- Submitting applications to register properties with Land Registry
- Assisting with drafting Contract Packs, Transfer Forms and other legal documents
- Reception Cover as and when needed / advised
- The ideal candidate should have:
- Previous experience working as a Legal Assistant/Secretary
- Great communication skills and an ability to work well with others
- Ability to work under time constraints and prioritise work load
- Able to handle sensitive matters discreetly
- Good organisation skills with a methodical approach
- Self-motivated and proactive
- Deliver excellent service to clients and colleagues
