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We are seeking an organized and proactive Office and Facility Coordinator to ensure the smooth and efficient operation of our office and facility. This is a truly multi-faceted role, with the primary aim of enabling the workplace to run seamlessly for all employees and guests while managing relationships with a wide range of internal and external stakeholders.
Key Responsibilities:
- Ensure the office and facility are maintained to the highest standards in line with company policies and procedures.
- Assist resource managers and team leaders in ensuring adherence to relevant policies and procedures.
- Oversee the availability of correct IT and information management systems for the team.
- Lead and deliver the induction process for new employees, serving as the primary contact for general team queries.
- Provide calendar and diary management support for the leadership and management teams.
- Coordinate and manage schedules, meetings, and appointments as needed.
- Arrange travel and accommodation for staff, ensuring all details are managed efficiently.
- Communicate effectively with clients, colleagues, and other executive assistants to ensure seamless collaboration.
- Organize and greet visitors and clients, ensuring a welcoming and professional experience.
- Attend meetings, take minutes, and track action items to ensure follow-up.
- Assist in planning and coordinating conferences, dinners, social events, and group travel.
- Support administrative processes related to staff interviewing and hiring.
- Manage the creation and submission of expense reports and claims.
- Oversee timesheet reporting processes.
- Provide general administrative and office support to the wider team as needed.
About You: The ideal candidate will be a proactive and resourceful individual with strong organizational skills. You must have the ability to manage multiple tasks, work with diverse teams, and ensure smooth office operations.
If you thrive in a dynamic environment and enjoy being the cornerstone of office functionality, we'd love to hear from you! Apply today!
