Executive Assistant

Executive Assistant - Foundation & EventsLocation:East MidlandsSalary: £45,000 - 60,000 + corporate benefits

About our client

Our client are a high profile retailer operating across the UK, Europe, and the US. Due to the business and CEO’s strong commitment to social responsibility, a corporate Foundation was established a number of years ago supporting a number of UK and US based charities.

The Foundation is dedicated to supporting local communities, assisting vulnerable people, and driving philanthropic investment. To continue this important work, we are seeking an exceptional Executive Assistantto transfer their skillset to play a pivotal role in managing charity partnerships, coordinating high-profile events, and ensuring the smooth operation of the Foundation’s activities.

About the Role

This role is ideal for a highly organised, proactive individual who excels in event planning, account management, and preparing strategic briefings. The role will support the Foundation’s work by liaising with key stakeholders, managing volunteering initiatives, and ensuring governance and compliance are met.

Key Responsibilities

• Event Planning & Coordination: Plan and execute key charity events, such as the education events and charity bike rides. This includes booking venues, liaising with partners, arranging logistics, and ensuring smooth delivery.
• Charity Account Management: Build and maintain strong relationships with strategic charity partners
• Briefing & Reporting: Draft high-quality reports, briefing documents, and presentations for senior leaders and trustees. Ensure that decision-makers have all necessary data to make informed funding decisions.
• Governance & Compliance: Assist with due diligence on funding applications, monitor financial transactions, and work with internal teams to ensure proper allocation of charitable funds.
• Internal Coordination: Organise internal Foundation committee meetings, prepare agendas, and ensure all follow-ups are actioned.
• Stakeholder Engagement: Act as the key liaison between internal departments, the CEO’s office, charity trustees, and external partners.
• Volunteering Management: Coordinate colleague volunteering initiatives, track participation, and promote engagement through internal communication channels.

What We’re Looking For

We’re searching for a self-sufficient, detail-oriented, and highly organised professional who thrives in a fast-paced, high-stakes environment. The ideal candidate will have:

• Degree educated, ideally having started your career on a graduate scheme progressing into an Executive Assistant or similar position
• Proven experience in event planning, executive support, or project management.
• Strong stakeholder management skills with the ability to liaise at executive and trustee level.
• Excellent writing skills to produce clear, concise reports and briefing documents.
• Experience in financial governance and compliance related to charity funding (or a willingness to learn).
• A track record of managing multiple projects, working under pressure, and meeting deadlines.
• A high level of discretion and professionalism, particularly when supporting high-profile individuals.
• Must be able to travel with this role (you will be in

Why Join Us?

• High-Level Exposure: Work directly with senior leaders, the CEO, and prominent trustees.
• Purpose-Driven Work: Be part of an organisation that is committed to social mobility, education, and employment initiatives.
• Career Growth: Gain experience in a multi-faceted role that combines executive support, event planning, and charitable governance.
• Engaging Workplace: Based in their state-of-the-art East Midlands headquarters with fantastic facilities and a dynamic team culture.

This is a rare opportunity to blend corporate efficiency with social impact, driving meaningful change through the Foundation’s initiatives. If you are a strategic thinker, a meticulous planner, and a natural organiser, we’d love to hear from you!