Finance Assistant

Sterling Recruitment Services are looking to recruit an experienced Finance Assistant for our client based in Middlesbrough on a temporary basis.

Please note, this role is for a minimum of 3 months.

Working hours: 36.5 per week.

Job purposes:
To maintain routine finance transactions and processes e.g. processing of accounts payable, accounts receivable and payroll transactions using Sage 50c, Microsoft Excel and bespoke software. Complete monthly journal postings and bank reconciliation. Monitor out-standing debt and ensure prompt follow up. Maintain petty cash floats including balancing and replenishment.

Main duties and responsibilities:
Accounts Payable
Undertake day-to-day input of transactions on the finance system in accordance with department procedures (Sage 50c)
Process supplier invoices and make authorised payments in line with agreed procedure
Set up new supplier accounts and maintain existing supplier account details
Preparation of the monthly payment run and adhoc payments
Monthly reconciliation of credit card statements
Ensure expenditure is authorised in line with approved procedures

Accounts Receivable
Cost and invoice for services delivered by the organisation and provide support data to partner organisations
Calculate and invoice salary recharges for service staff and provide support data to external organisations
Invoice for and process payment of grants and contracts
To record and process donations and any other income received
Monitor outstanding debt and maintain regular contact with organisation debtors ensuring prompt settlement
Respond to invoice and statement queries, report discrepancies and problems

Payroll
Manage the Finance and Payroll Team shared inboxes, dealing with queries and passing other queries to the appropriate colleague
Manage the pension scheme administration ensuring compliance, enrolling new members, monthly reconciliation of staff records
Assist with Payroll, process monthly staff variations, time sheets and expenses
Journal and reconcile the monthly Payroll transactions

Finance
Complete the monthly bank reconciliation process
Manage petty cash and banking of cash
Ensure income and expenditure are allocated correctly in the ledger and that protocols for transfer of funds are followed
Provide information about expenditure against budget for the Chief Executive, the Senior Management Team, and other budget holders as and when required
Ensure finance records are stored safely and securely in accordance with document retention requirements.

Other Tasks
Prioritise and manage own workload
Undertake other tasks commensurate with the position as required
Contribute to maintaining an environment and culture that improves health, safety and security
Work within the policies and procedures of the business at all times
Take part in support and supervision, training and professional development activities as required
The post holder may be required to undertake other duties commensurate with the role as required by business need, not specified in the job description.

Experience with SAGE is essential for this role.