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Due to the growing success of this company, we are recruiting a Receptionist / Administrator for the BMS (Business Management Systems) Team in our medical equipment distributor client based in Milton Keynes.
This role has been created to provide reception duties (meet & greet visitors in a professional manner) administrative support, health & safety reporting, facilitate maintenance and internal supplier audits and document quality control across the whole business and is an integral role to help ensure the smooth operations within the company and will incorporate the following responsibilities:
Primary responsibilities:
- Reception and administration duties - meet and greet visitors including customers in a friendly professional manner, answer and transfer phone calls, manage post, visitor book and visitor fobs and other related tasks to support the business
- Training Academy Administration - Ensuring accommodation and travel requirements are met, dietary requirements are known and buffet planned
- Travel administration support - acting as cover for travel tickets as required
- Facilities support - arrange scheduled maintenance as per schedule, and ad hoc requirements with contractors according to tickets raised, ensuring all relevant documentation is completed and maintained including invoices and ticket system.
- Approved supplier management - Ensure suppliers have required documentation in line with company process to maintain supplier documents as required
- Assist with reporting for environmental, health & safety and other areas as required
- Complete monthly utility meter readings
- New starter administration - carry out administrative tasks relating to new starters
- Health & Safety Administration - completing administration tasks to support H&S, including SDS & COSHH
- Internal Auditing - carry out supplier evaluation according to schedule
- Complete travel arrangements with travel broker to complete travel tickets for employees and customers as requested
- Assist with completion of Supplier Questionnaires as required
- Document Control - work with the BMS Team and others to update and maintain controlled documents
- BMS Support - work with the BMS Team as deemed necessary to maintain and control the organisation Business Management System (including but not exclusive; Handling, Auditing, controlled documents, business process engineering) for all standards.
Key skills and requirements:
Essential
- Minimum of two years Reception/ front of house experience.
- Minimum of two years company administration experience
Hours - 37.5 per week 08:30-17:00 with 1 hour for lunch
17% Bonus
