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A new permanent position has arisen for an established North East business with sites across the region. Reporting into the HR Manager, the position will support the HR team in providing a professional HR service in all aspects of HR whilst also taking the lead on managing HR systems and management information for the department and wider business.
Key responsibilities:
- Be the first point of contact for all HR related queries via the HR mailbox, telephone and in person.
- Managing the HR mailbox and calendar to ensure all tasks are completed in a timely manner using sound judgement to determine what should be escalated.
- Be the HR Systems Champion, continuously assessing, recommending and implementing systems improvements to benefit colleagues and the HR team.
- First point of contact for all HR system related queries.
- Create and deliver a suite of regular reporting and management information.
- Map out, document and publish HR system process flows.
- Provide support and training to all HR system users including induction sessions.
- Ongoing maintenance of the quality of data held within the systems.
- Carry out system administration activities including system testing; data checks; fault-finding and resolution.
- Support hiring managers and applicants in all aspects of recruitment processes.
- Manage and process all employee lifecycle documentation including job offers, contracts, new starter paperwork, contract changes and leavers.
- Administer recruitment in relation to job board advertising.
- Assist in the production and formatting of job descriptions.
- Assist the team in monitoring and managing absence proactively using proactive systems management.
- Create and maintain employee records in line with company data protection policy.
- Updating and maintaining Payroll records.
- Interpreting reward schemes for payments of overtime and bonuses.
- Support the wider HR team with any HR project related administration.
Applicants will need to be able to demonstrate the following:
- Advanced MS Office, Word, Excel and PowerPoint skills
- Have a strong proven ability in the administration of systems management and auditing.
- Strong accuracy and numeracy skills.
- Confident in producing presentations
- Experience of working within a HR systems orientated role previously.
- Experience of using an established HR system will be essential.
- Previous experience of managing all aspects of HR and Recruitment administration.
- Must be committed to delivering good customer service and have excellent time management skills.
- Be proactive and solutions focussed.
