Finance Coordinator

Key Responsibilities:

• Acts as the gatekeeper in the invoicing process; taking full ownership for accurately creating and submitting invoices and credit notes in both IFS and email to facilitate prompt submission to the customer.

• Takes full ownership for the debt collection process, diligently and rigorously expediting payments with customer base to ensure on time payments.
• Actively manages cash and invoice spreadsheets, controlling inflow and outflow of information to ensure monthly KPI’s are achieved and reporting out to senior management with monthly summary analysis.
• Efficiently and directly resolve customer queries relating to due and overdue payments actively updating project team in the event escalation is required.
• Takes full responsibility for checking projects for final invoices and payments to perform a close out invoice resulting in a clean project closure in addition supporting management account with final project closure checks.
• Proactively supports the management accountant in completion of various accounting documents including but not limited to commissions data, foreign currency data, aged debt reports, forecast breakdown and internal invoice credits to ensure accurate information is updated and shared to group accounts on the stipulated basis.
• Supports project management by accurately providing reports to assist in cash collection, commercial resolution and invoice submission to meet KPI targets. Capable of confidently following the escalation process when appropriate.
• Capable of working both independently and collaboratively with team members on problem solving tasks; proactively seeking resolutions and offering guidance to others when required.
• Takes responsibility for non-routine tasks, exercising judgement appropriately and escalating when necessary.
• Proactively takes initiative and exercises autonomy in making informed judgements and decisions. Evidenced in both assigned and supervised projects.
• Demonstrates a comprehensive understanding of other departmental functions and their relation with the Project Department. Utilises this knowledge to ensure project outputs are in line with collective requirements.
• Proactively seeks personal development opportunities, demonstrating a commitment to continuous learning and growth, in order to enhance professional skills and positively contribute to the organisations success.