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Personal Assistant/PA | Newport | Up to £30,000
The Opportunity:
Opportunity for a proactive Administrator/Personal Assistant to make themselves indispensable to the Senior Leadership Team within one of the only Train Manufacturer’s in the UK.
You will play a key role in supporting the COO, providing crucial business support activities to ensure the successful running of the organisation. Make your mark on the company by supporting the wider business, building relationships across their purpose-built facility in Newport.
You will be joining a supportive organisation with excellent benefits, including the opportunity for future study support for Degree qualifications.
Key responsibilities:
- Provide support across the business by providing critical administrative support activities to ensure the effective and efficient running of the organisation.
- Deliver administrative support across the organisation, as directed, which includes, but is not limited to, production of reports for functional and cross functional meetings, travel, accommodation and meeting bookings, supporting the effective running of offices.
- Provide diary support to COO and the management team as appropriate; arranging meetings and meeting rooms to support business needs.
- Coordination of COO’s company briefings, including preparing powerpoint presentations from information provided. Consolidating information from multiple stakeholders to prepare for Group meetings.
- Maintain the company travel system.
- Organising and preparing for meetings in line with the central governance structure.
- Hosting and greeting Senior visitors to the Newport factory, coordinating visits, and ensuring a smooth and positive experience for attendees.
- Supporting the creation of communications for both internal and external audiences; including liaising with external marketing and PR company, to ensure that communications are planned and prepared in line with agreed timelines.
- Facilitating the organisation of events, including communications briefings, engagement activities and offsite meetings to ensure that such events run smoothly.
- Ensure accurate records are completed and maintained in accordance with procedures in place, and work in progress is communicated to Line Managers and team members.
Candidate Essentials:
- Strong administrative background, with ability to collate information together to prepare presentation/summaries of meetings.
- Experience of working with a Senior Leadership Team, with the confidence and ability to talk to all levels of individuals/stakeholders.
- Microsoft Excel/Office/PowerPoint skills
- Proactive, approachable individual able to build strong professional relationships.
- Able to spin multiple plates, prioritising rapidly changing demands.
Package:
- Up to £30,000
- Bike2WorkScheme
- Nominated beneficiary to receive 4 years' basic salary from day one of employment.
- Life Assurance
- Pensions - contribute greater than the statutory pension provision. There are multiple pension bands available to you up to 10% contribution.
- 2 years' tenure or less - 8 weeks full pay plus 8 weeks half pay, then SSP.
- 2 years' + tenure - 15 weeks full pay plus 24 weeks half pay.
- Company Sick Pay
- 25 days (200 hours) of annual leave, in addition to the 8 bank holidays. Additional annual leave is offered for long service.
- Professional Membership
- Professional Sponsorship - colleagues can submit an application for professional sponsorship to help cover the cost of relevant course fees.
- one paid day per year for all colleagues to support social value activities in the local community through volunteering.
- Health Shield
- Health Care Cash Plan
- dedicated EAP and 24/7Counselling & Support
- Helpline and GP Anytime service.
- Claim money back for wellbeing treatments including massage, acupressure, reiki, nutritional therapy & many more!
- Access to exclusive offers, discounts and cashback on shopping, travel, entertainment and much more.
How the apply for the Executive Assistant role:
If you are interested in the Executive Assistant role, then please apply via this job board. For more information, please get in touch with the Consultant listed on this page.
Likely Job Titles: Executive Assistant, Business Support Administrator, Administrator, EA, PA.
About Ford & Stanley Group
Ford & Stanley Talent Services Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas - recruiting, developing and retaining the best talent from shop floor to boardroom.
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Ford & Stanley Talent Services Group Ltd is a Disability Confident employer that is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.
Services advertised by Ford & Stanley are that of an employment consultancy business.
