Personal Secretary

Band 3 Personal Secretary

Location: Kinnoul, Knockbracken Healthcare Park
Hours: 37.5 hours per week, Monday to Friday, 9 AM - 5 PM
Duration: Initially for 4 months, possibility of extension

Brook Street is excited to announce an opening for a Band 3 Personal Secretary at Kinnoul, Knockbracken Healthcare Park. This role is essential in providing effective secretarial support to the Senior Management Team and their staff within the community teams.

Key Responsibilities

• Diary Management: Organise and maintain diaries, schedule meetings via Outlook, and take minutes during meetings.
• Document Preparation: Prepare reports and documents for meetings, ensuring accuracy and timeliness.
• Administrative Functions: Handle day-to-day office tasks including managing correspondence and queries from service users, relatives, GPs, and outside agencies.
• Communication Management: Effectively deal with incoming calls from patients and other stakeholders, ensuring messages are taken accurately and followed up as necessary.
• Mail Management: Record incoming and outgoing mail efficiently.
• Data Provision: Assist in providing information and data as required.

Essential Qualifications

• Minimum of 5 GCSEs, including Maths and English.
• Minute-taking experience is essential.
• At least 1 year of experience in a similar environment.
• While driving is not a mandatory requirement, candidates with access to a car are preferred.

Skills Required

• Strong communication skills with a clear telephone voice and manner, especially when dealing with service users with learning disabilities.
• Ability to prioritise tasks effectively and work independently as well as part of a team.
• Proficiency in Microsoft Office applications.

Application Process

If you are passionate about providing high-quality administrative support in a healthcare setting, we encourage you to apply. Please submit your up to date CV via the apply link or call Ciara at Brook Street for more information

Brook Street NMR is acting as an Employment Business in relation to this vacancy.