Fleet Administrator

Job Title: Fleet AdministratorLocation: NorthamptonRemuneration: £26,000 - £26,780 per annumContract Details: Permanent, Full Time office based - 40 hours per week

A leading organisation in the transport industry, is seeking a highly organised and detail-oriented Fleet Administrator to join their team. As a member of the fleet, compliance, and training team, you will play a crucial role in ensuring that the organisation's fleet and workshop equipment remain compliant with regulations and industry standards.

Responsibilities:

- Business Compliance Administration:

• Manage the asset register on the business fleet management system, ensuring all necessary statutory inspections are completed and any failed inspections are followed up on to ensure compliant equipment.
• Collate environmental data for all depots, providing reports on energy usage, CO2 emissions, waste transfer notes, and duty of care.
• Record, compile, and chase weekly audits, escalating any issues to the Health & Safety Manager and assisting in arranging follow-up actions.

- Fleet Compliance Administration:

• Input and validate new vehicles on the fleet management system, ensuring all compliance certificates and documentation are up to date and filed appropriately.
• Monitor fleet system KPIs daily to ensure full vehicle compliance.
• Compile monthly vehicle taxation reports and provide internal distribution of vehicle off-road reporting.
• Administer traffic violations, manage company vehicle insurance claims, and handle company vehicle maintenance.

- Customer Compliance Administration:

• Produce recharges and management information supporting customer invoices.
• Generate monthly customer KPI reporting aligned with contractual requirements.
• Act as a liaison for long-term contract hire customers, facilitating their requests for additional vehicles.

- Supplier Compliance Administration:

• Update contractual fixed costs for vehicles and issue fixed orders to suppliers.
• Provide monthly reports on fixed orders to directors.
• Support Supplier Relationship Managers with maintaining compliance information in the management system.

- Ross Road / Workshop Facilities Administration:

• Conduct H&S inductions for new starters.
• Monitor office areas to ensure tidiness.
• Manage confidential waste collections.
• Coordinate facilities management with contractors and sub-contractors.
• Manage office supplies and Company Pool Cars.

- Technical Training Administration:

• Collaborate with managers to identify training requirements.
• Arrange and update training records for employees.
• Manage records for completed briefings and chase any overdue training.

To be successful in this role, you should have excellent organisational skills and a keen eye for detail. Previous experience in fleet administration or a similar role within the transport industry would be advantageous. Strong communication skills and the ability to work effectively within a team are also essential.

PLEASE BE AWARE A CREDIT CHECK WILL TAKEN PLACE BEFORE A ROLE IS OFFERED.

If you are a self-motivated and proactive individual with a passion for compliance and administrative tasks, our client's team would love to hear from you. Apply now to join their team as a Fleet Administrator.

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