Plot Sales Administrator

Hours / Location:

Full time - Monday to Friday 35 hours

Predmoninalty office based (Norwich) but hybrid working will be considered after probationary period

The Firm:

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 1000 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

We are defined by our next level law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.

With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.

The Department:

We have one of the best regarded and largest Real Estate departments in the country. Our specialisms include residential and commercial development, real estate investment, landlord and tenant, planning, secured lending and residential conveyancing.

Our Residential Development Team acts for national, regional and SME housebuilders, housing associations and Local Authorities and offers a "cradle to grave" service from site acquisition all the way through to plots sales.

We are looking for an Plot Sales Administrator to assist the Plot Sales Sub-Team within the Norwich Residential Development Team.

Main Accountabilities:

To provide professional, proactive, administrative support to the Plot Sales Sub Team, including:

• File opening;
• Preparing draft contracts, transfers and leases for fee earner approval upon receipt of reservation;
• Issuing contract packs and data room links to buyers’ conveyancers;
• E-filing correspondence and documents;
• Assisting with the regular updating of sales sheets or reports for clients on live sales along with assisting with regular sales chasing or issuing deadlines when instructed;
• Preparing engrossment documents for signature;
• Dealing with and scanning exchange paperwork following exchange of contracts
• Preparing lender approvals, completion statements, accounts forms and bills for fee earner approval;
• Monitoring receipt of monies and liasing with our Accounts Department and clients’ sales teams regarding completions and release of keys;
• Dating and completing transfers and leases, scanning them and sending hard copy documents to buyers’ conveyancers;
• Requesting DS3s and consents to dealing from lenders, scanning and sending to buyers’ conveyancers upon receipt;
• Assisting with post completion requirements around Management Company applications by buyers or post completion requisitions;
• Assisting with SDLT Returns and Land Registry registrations
• Scanning, archiving, retrieval of deeds and file closures
• Assisting with managing and access to plot sales data rooms

The Candidate:

• Understands and can use a variety of software packages such as Microsoft Word, Excel and Outlook to produce correspondence and documents to a high standard;
• Assist in maintaining compliant and accurate file management and office systems;
• Carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies;
• Ensure that all electronic filing is up to date and maintained at regular intervals;
• Proof read all work, checking for spelling and grammar;
• Provide support to other Administrators within the team and provide cover as and when necessary;
• Ability to take and make internal and external telephone enquiries politely and professionally;
• Clarify instructions from fee earners should they be unclear or if deadlines are not made explicit.

Core Benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share / Salary sacrifice
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid ESG (Environmental, Social and Governance) day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Eye Care Voucher
• Dress for your Day Policy