Legal Secretary

Job Advertisement: Secretary for Residential Development Team - Norwich or Cambridge locations

Our client a highly successful law firm is seeking a Legal Secretary to join their property team.

Purpose of Job: This is an excellent opportunity for a Secretary to join a successful and growing Residential Development team. We are seeking someone who will work as a member of our existing team of secretaries and administrators to support the lawyers in all aspects of their work. 

This position is for a role either in our Cambridge or Norwich office. The successful candidate will have the opportunity to work with our lawyers in delivering excellent client service on the full range of Residential Development transactions, both locally and nationally.

• Producing and amending documents with speed and accuracy
• Formatting, paginating, numbering, and presenting documents in house style
• Proofreading all work, checking for spelling and grammar
• Using key software packages and applications, including the Land Registry portal, DocuSign, Infotrack, and other third-party search providers
• Working proactively with colleagues and other secretaries in the team to ensure documentation meets client expectations and deadlines

Processing property searches, responding to search provider queries, and collating/tracking results for lawyers to review

• Producing PowerPoint presentations and using SharePoint
• Understanding ledgers and dealing with enquiries relating to credit/debits and client account balances

Administrative Skills:

• Managing the diaries of lawyers in Microsoft Outlook
• Processing expenses claims, payment requisition forms, and returned advances
• Producing monthly client reporting
• Maintaining and updating accurate client and other contact details on our database
• Processing forms including new client forms, new matter forms, money laundering forms, training course booking forms, and similar
• Ensuring that all electronic and paper filing is up to date and maintained at regular intervals
• Carrying out photocopying and scanning as required
• Scheduling deeds and documents and making arrangements for their storage

The Candidate:

• Secretarial qualification or educated to GCSE
• Typing speed of at least 50 wpm
• Excellent spelling and punctuation
• Excellent written and verbal communications
• Excellent IT skills, including Outlook, MS Teams, Word, PowerPoint, SharePoint, and Excel
• Positive and enthusiastic approach to teamwork
• Good telephone manner
• Adaptable and flexible
• Self-motivated, ability to use initiative and provide proactive support to fee-earners
• Ability to pay attention to detail and check own work

What's in it for you?

This is a full-time role offering an attractive salary along with excellent benefits;

• Starting at 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

Interested?

Please call Michelle Topley on or email your CV to . - Alternatively apply online.