Administrator - Top 20 Accountancy Practice

Xeinadin - Top 20 Accountancy Firm - UK & IrelandRole: AdministratorLocation: Bingham, Nottinghamshire

Who Are We?Xeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy.

Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms.

Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.

About the Role:We are seeking an Administrator to join our team in Bingham. This is a dynamic role where you will support key Directors, Associate Directors, and the wider team. You will ensure the efficient running of the office by managing diaries, correspondence, and client engagement processes, while also playing a crucial role in our compliance and client service operations.

Key Responsibilities:

• Manage the maintenance and retention of engagement letters, identification, and anti-money laundering information for all clients.
• Perform reception duties including meeting and greeting clients, offering refreshments, and managing the phone system.
• Handle secretarial duties including the typing up of accounts and preparation of all engagement letters.
• Act as the office First Aid responder and Trust Registration Service administrator.
• Oversee GDPR management and ensure compliance across the office.
• Prepare monthly and quarterly dividends and minutes as required by directors.
• Manage all company billing, updating of registers, and client payment processing.
• Assist with submission of accounts to Companies House and HMRC and manage client document retention and archiving.
• Liaise with financial advisors, solicitors, and mortgage lenders to prepare necessary documentation.
• Monitor and order office supplies and assist in identifying IT equipment needs.
• Assist with ad-hoc duties including post office runs and banking tasks.

Key Requirements:

• Passionate about delivering exceptional client service and maintaining high standards.
• Excellent communication skills, both verbal and written, with a confident and approachable demeanour.
• Highly proficient in Microsoft Office Suite and IT systems.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• A proactive approach to problem-solving and process improvement.
• Previous experience in a similar administrative role is advantageous.

What We Offer:

• Exciting career development opportunities in a supportive and thriving work environment.
• Competitive salary and benefits package.
• The chance to be part of a dynamic team committed to excellence in client service.

Join Our Team:Ready to take the next step in your career? Don't miss out - apply now and become a valued member of our team! Apply today and embark on a rewarding career journey with Xeinadin.