Accounts / Office Administrator

Accounts / Office Administrator

The Job
The Accounts/ Office Administrator will support the Accounts Supervisor by performing a variety of financial, administrative, and clerical tasks. This role is ideal for someone who is detail-oriented, has a strong aptitude for numbers, and is flexible in their approach willing to contribute to a multi-faceted role.

Key Responsibilities:

Sales Invoicing: Generate and issue invoices to customers, ensuring accuracy and timeliness.

Stock Data Uploads: Export and import CSV files into databases daily.

Purchase Ledger Invoice Processing: Manage and process supplier invoices, verify details, and resolve discrepancies. Assist in processing records, receipts, and expenses.

Credit Control: Monitor debtor balances, ensure timely payments, follow up on overdue accounts, and post incoming payments to client accounts.

Sending Monthly Statements: Prepare and send out customer statements monthly.

Filing: Maintain and organize financial documents and records for easy retrieval and compliance.

Administrative Support: Perform tasks such as data entry, updating price lists, document management, and liaising with other departments. Greet visitors, and answer phone calls and emails as required.

Sales Administration Support:

Assist customer service representatives during busy periods, cover for annual leave, and handle large order volumes. Answer phone inquiries and greet showroom visitors.

Ideal Candidate:

Experience: 1-2 years in a finance or administrative role.

Skills: Proficiency in financial software (e.g., Sage) and Microsoft Office Suite. Strong attention to detail, organizational skills, good communication, and interpersonal abilities. Professional phone etiquette and ability to handle confidential information.

Additional Notes:

Occasional travel to exhibitions may be required, involving very occasional overnight stays.

The role involves preparing for a new software infrastructure launch in Q1 of 2025, including enhanced training on new systems.

Hours:

Monday - Thursday: 8.30am - 5.30pm

Friday: 8.30am - 5.00pm

Occasional Saturdays (approx. 1 in 7): 9.00am - 12.00 noon (paid as overtime).

Benefits:
* Salary starting from 25,000 negotiable depending on experience.
* Annual leave starts at 22 days plus bank holidays rising to 25 days with 5 years service.
* A healthcare package that allows you to claim back healthcare costs.
* Discounts from more than 3,000 retailers.
* Employee Assistance Programme
* An interactive health and wellbeing platform.
* Support from a mental health first aider.
* A 500 referral fee if you recommend someone to work for us.