Back to searchConference and Events Manager
Hamilton Mayday
Posted a day ago, valid for 17 days
Oxford, Oxfordshire OX1 1HB, England
£30000 - £32000/annum 38 Days Holiday
Full Time
Retirement Plan
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Sonic Summary
- Our Client is seeking an experienced individual with a background in client engagement and event management to enhance the College's events program.
- The role requires organizing and delivering events, ensuring exceptional client experiences, and collaborating with various departments.
- Candidates should have prior event management experience, particularly in planning and executing online, in-person, and hybrid events.
- The position requires some weekend and evening work, with a salary of approximately £30,000 per year.
- Benefits include free meals, 38 days of annual leave, discounted commuting options, and enrollment in a pension scheme.
The successful applicant will be responsible for organizing and delivering events from start to finish, ensuring exceptional client experiences that enhance our reputation.
The postholder will collaborate closely with all departments within the College to facilitate events such as residential conferences, Summer Schools, special dinners, and weddings, and will be present on-site during these events.
Some weekend and evening work will be required to support these activities.
**Summary of Key Responsibilities:**
- Act as the first point of contact for sales inquiries
- Manage client site visits and upsell services
- Evaluate inquiries, create client event contracts, and generate invoices
- Liaise with internal departments to ensure events run smoothly
- Build strong relationships with event organizers
- Engage with social media audiences on a daily basis
- Attend and exhibit at national and international trade shows
**Qualifications and Experience:**
The successful candidate will possess:
- Previous professional or formal event management experience, including planning, delivery, and evaluation of online, in-person, and hybrid events
- Experience working in a customer-facing role, including handling inquiries
- Proven ability to nurture strong relationships with clients and suppliers
- Excellent communication skills, both written and verbal
- Competence in using MS applications
Additionally, candidates will ideally have:
- Awareness of data protection regulations
- Experience using social media in a professional context
- A working knowledge of Kinetix event database systems
**Benefits*
- Free meals while on duty (staff and students dine in our magnificent Dining Hall)
- 38 days of annual leave (including bank holidays)
- Discounted bus tickets for commuting (approximately 5% discount)
- Interest-free loan available for purchasing a bicycle for work
- Discounted membership to our College gym
- Enrollment in a contributory University Pension Scheme (Oxford Staff Pension Scheme)
The successful applicant will help to organise and deliver successful events from start to finish with exceptional client experiences to enhance our reputation.
The postholder will work closely with all departments in the College to deliver events such as residential conferences, Summer Schools, special dinners and weddings, including being a presence on the day.
Some weekend and evening work will be required to support these events.
Summary of Key Responsibilities:
First point of contact for sales enquiries
Manage client site visits and upsell
Evaluate enquiries, create client event contracts and generate invoices
Liaise with internal departments for event to run smoothly
Build strong relationships with organisers
Keep up to date and engage with social media audiences on daily basis
Attend/exhibit at national/international trade shows
Qualifications and Experience:
The successful candidate will have:
Previous professional/formal event management experience: planning, delivery and evaluation for online, in-person and hybrid events
Experience of working in a customer facing role, including handling enquiries
Proven experience of nurturing good relationships with clients and suppliers
Excellent communication skills: written and oral
Competent experience of MS applications
In addition, candidates will ideally have:
Data protection awareness
Professional social media usage experience
Working knowledge of Kinetix event database systems
Benefits of working with us:
* Free meals whilst on duty (staff and students eat in our magnificent Dining Hall)
* 38 days annual leave (including bank holidays)
* Discounted bus tickets to travel to work (c.5% discount)
* Interest-free loan to purchase a bicycle for work
* Discounted membership of our College gym
* Contributory University Pension scheme (Oxford Staff Pension Scheme)
