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HR & Payroll Administrator
Salary: 24,000 - 28,000
Location: Spalding
The accountabilities within this job description support our strategic framework, which includes:
- Being trusted advisors to our clients and colleagues;
- Working to become recognised experts in our chosen specialisms; and
- Developing longstanding relationships with key clients and our internal teams.
They also support the way we work in encouraging all our employees to be trusted advisors, driving to be better in our processes and the way we deliver our client service. We embrace individual talent and expertise through a strong collaborative work ethic. We support big-picture thinking whilst ensuring we also get the detail right.
Responsibilities
- Proven track record in a similar role.
- Organisational skills and time management
- Excellent accuracy and attention to detail
- In depth knowledge of Payroll and the legislation and tax relevant to both payroll and Pension schemes.
- Ability to work under pressure.
- Excellent verbal and written communication as a good telephone manner is required
- Computer literate very good Excel / Word skills
- Ability to pick up new systems quickly
Skills and experience
Assisting with Human Resource duties including providing a highly confidential, prompt, accurate and efficient service to staff, the Board and outside agencies regarding both HR administration and payroll:
- HR system development and updates including maintaining staff records, both computerised and paper filing to be completed in a timely manner
- Supporting new starter and leaver administration
- Supporting the administration of payroll to include salary changes, bonus payments, SMP, enhanced maternity payments, SPL and SSP, changes in personal details, any additional payments.
- Calculation of salary sacrifice for payroll benefits such as cycle to work, buy and sell holiday and pensions.
- P11Ds, electronic filling
- Administration of probationary meetings and any salary reviews.
- Complete the administration process of sickness absence management
- Complete the administration for benefits such as YuLife, Westfield, Insurances and death in service,
- Produce letters and documents to encompass the whole of the employee life cycle, to include probationary outcomes; Trainee Solicitor seat review diary management, change of title or hours letters, salary review administration; maternity and paternity leave letters.
- Monitor and respond to the HR mailbox, payroll inbox and personal inbox,
- Respond to staff queries or escalate to a member of the HR team where necessary,
- Maintain records for long service awards and arrange letters and gifts, and intranet articles in a timely manner,
- Maintain training records on the HR system in conjunction with Training Representatives and the Operations Team,
- Ensure the confidentiality of all the firms and staffs documentation and information whether held electronically or hard copy,
- Archive data or destroy data in line with GDPR and data protection regulations and apply information security in accordance with the established policies and procedures of the organisation,
- Undertake any specific training when required and overall to have a responsibility towards self-development and further training,
- Any other reasonable request by members of the management team
