Travel Arrangements - extensive national / international travel logistics
Diary Management
Supporting a busy team within a fast paced, deadline driven environment

Executive Assistant required to support partners within the senior management team of this leading, Poole based organisation. The Executive Assistant will play a crucial role in handing of executive level administrative tasks, including the management of multiple diaries with extensive travel requirements. You will need to be an organised, efficient EA with strong communication skills and the ability to stay one step ahead in order to prioritise multiple, often changing schedules.Key responsibilities of the Executive Assistant:• Travel: Managing multiple diaries, booking travel, accommodation, scheduling meetings etc• Travel Logistics – organising visas, complex travel arrangements, and any other associated logistics involved• Communication and correspondence on behalf of the senior partners• Scheduling meetings, sitting in on meetings, taking minutes / notes and following up with any required action points• Document preparation: Draft, edit, and format various documents, reports, presentations and correspondence as needed. • Working on specific projects relating to the organisation – annual events, seminars, etc. • Expense and information management - maintaining an organised filing system and ensuring document accessibility and confidentiality.Executive Assistant Skills & Experience Required• Proven experience as an Executive Assistant / Board level PA, with confidence of taking initiative, anticipating the needs of senior partners, and overseeing the smooth operation of an executive’s office.• Ability to multitask, and work under pressure – often having to change priorities and manage ever changing schedules, with very tight deadlines• An excellent communicator, with the ability to adapt your communication style to work effectively with those you are supporting.• Strong written and verbal communication skills.• Proficiency in Microsoft Office suite and other relevant software application applications – you will be required to prepare presentations, information packs etc.• High level of discretion and integrity in order to deal with confidential matters.Please note that due to the nature of this role, you will be required to work in the office every day (Monday to Friday)Our client offers a host of great benefits, including free on site parking, a wonderful office setting, and progression opportunities. Full a full job description, along with a benefits schedule for this role, please contact Joy Bruce at Collaborate Recruitment.

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