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Job Title: Executive Assistant (EA)Â R0268009
• Duration: 10 months • Hours: 37 hours per week • Work Location: Green Park, Reading • Pay Rate: £20.00 per hour • IR35 Status: Inside IR35 ________________________________________ Role Overview: The Executive Assistant (EA) will provide high-level support to multiple executives within the Business Growth Function, primarily supporting the: • VP Sales and Account Management • Director – Business Growth Operations & Capture Additionally, the EA may assist other executives part-time and contribute to the administrative needs of the wider Business Growth Function, which includes Sales, Account Management, Capture, Strategy & Marketing, and Communications. ________________________________________ Key Responsibilities: Executive Support • Diary Management & Coordination: Organise and manage complex calendars, ensuring smooth scheduling and prioritisation of activities. • Meeting Preparation: Organise meetings, prepare agendas, gather documents, and handle logistical arrangements. • Email Management: Prioritise and respond to emails on behalf of executives, ensuring time-sensitive matters are addressed promptly. • Travel Coordination: Arrange domestic and international travel, including booking flights, hotels, and transport, while coordinating with other travellers when necessary. • Expense Management: Prepare, reconcile, and submit expense reports, ensuring timely processing and payment. • IT & Administrative Support: Provide support with IT tools and systems, including troubleshooting and coordination. Administrative Duties • Internal Communication Administration: Manage communications to the wider organisation. • File and Data Management: Maintain spreadsheets, files, and registers, including the Business Growth Function’s contact directory. • Meeting Coordination: Collaborate with the Director of BG Operations & Capture to organise and maintain a 12-month internal meeting schedule. • Event and Seminar Support: Assist in planning and execution. • Collaboration with Group EAs: Work closely with other EAs to ensure seamless coordination of schedules and activities, offering cover and support when needed.
Skills and Experience Required:
• Strong organisational and planning capabilities, with a proactive approach. • Excellent administrative and secretarial support skills. • Discretion in handling confidential information. • Ability to perform under pressure and manage competing priorities effectively. • Proficient in Microsoft Excel, Word, and PowerPoint. • Exceptional collaboration and communication skills (verbal and written). • Fluent in English; proficiency in French is desirable.
• Significant experience in providing executive-level administration and personal assistance. • Proven ability to manage complex travel arrangements and schedules efficiently. • Background in supporting multiple senior stakeholders in a fast-paced environment.
