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A renowned Reading-based law firm is looking for an Office Administrator to perform office support and PA to Partners of the firm, as well as to provide events admin support when required. The Office Administrator role is permanent and it pays £24k. The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am -5.30 anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity.
Office Administrator duties:
- Supporting the Partners of the firm with administrative and secretarial duties
- Supporting the Partners of the firm with typing letters, managing diaries
- Managing the filing cabinet, ordering office supplies
- Coding and reconciling all invoices
- Dealing with couriers, receiving and distributing post, dealing with contractor
- Events and marketing support
- Supporting the office with any admin tasks
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Outlook diary
- To assist the marketing team with in-house client events
- Order all lunches, breakfasts & dinner when required
- Ordering all stock and completing monthly stocktake
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
- Assist with all travel/hotel booking for internal clients
