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- To support with email correspondence, calls, mail, inbox organisation, and general workload management.
- Assist Directors in preparation and coordination of new business proposals and special projects, tracking milestones and researching information for decision making. Gather information to support seeking and onboard new properties.
- Diary management and meeting scheduling, briefing on appointments with relevant background information.
- Draft and edit internal and external company correspondence, and reports with direction from the Directors for business development, cost analysis and project management.
- Work alongside Directors to identify efficiencies and performance improvement opportunities across the business, assisting with implementation and successful outcomes.
- Property administration including council rates, purchasing, energy contracts etc
- Arranging and attending property visits, at times with Property Owners, ensuring negative feedback is addressed, plans of improvement are agreed & actions followed up. Coordinating bi-annual Owner reports, working alongside the Property Manager.
- Business Awards submissions.
- Manage & plan business insurance renewals.
- Tracking health and safety compliance, carrying out business self-audits and driving continuous improvement, contracting specialists where required.
- Type up meeting agendas, minutes, and follow up on action items.
- Occasional payroll and other administrative support.
- Personal administration for the Directors, including travel, expenses and personal errands.
- Collaborating & sharing information between Directors, ensuring regular communication and scheduled catch ups.
- Managing sensitive and confidential information with utmost discretion.
- Organisational Skills – Efficient task management and prioritization.
- Communication – Clear verbal and written interaction.
- Attention to Detail – Ensuring accuracy in all tasks.
- Tech Savvy – Proficiency with office software and tools.
- Problem-Solving – Quick and effective issue resolution.
- Discretion – Maintaining confidentiality and handling sensitive info.
- Interpersonal Skills – Building and maintaining relationships.
- Time Management – Efficient scheduling and deadline management.
- Adaptability – Flexibility in changing environments.
- Project Management – Coordinating tasks and meeting deadlines.
- Event Planning – Organizing meetings, travel, and events.
- Customer Service – Professional client and stakeholder interaction.
- Multitasking – Managing multiple tasks efficiently
