ADMINISTRATOR

JOB TITLE: OFFICE ADMINISTRATOR - HYBRID

SALARY: £28,000 - £30,000

LOCATION: Salford Quays

HOURS: Monday to Friday - 4 days in office, Friday - work from home

BENEFITS: Holiday allowance 28 days including bank holidays

(2 extra after 2 years service up to max of 5)

Yearly bonus scheme paid out in December

Our client, a dynamic and rapidly expanding specialist construction business with a robust track record, is seeking an experienced and proactive Part-time Administrator to join their team based in Salford Quays and support the administrative operations and deliver exceptional customer service.

JOB DESCRIPTION:

As an Administrator, you will play a pivotal role in ensuring the smooth operation of our administrative functions. Your responsibilities will include:

• Providing comprehensive support to the team.
• Compiling and organising timesheets.
• Updating and maintaining Excel spreadsheets.
• Ensuring accurate and timely data entry.
• Preparing documents and manuals.
• Gathering and collating information from contractors.
• Ensure each new starter receives a laptop and phone
• Ensure that all departing employees return their company-issued laptops and phones. This procedure is critical for maintaining data security and inventory management.
• General IT issues - install necessary software, including Sage, Microsoft Office, and any other role-specific applications.
• Organising new phone contracts
• Organising staff training - Health & Safety Course and qualifications including CSCS and SMSTS
• Completing forms for Accreditations - CHAS, Construction Line, Safe Contractors
• Organise PAT testing by completing forms the relevant forms
• Collating information for Site files onto the tablets - adhering to health and safety
• Ordering Uniforms for the contractors
• Ordering PPE’s
• Operating and Maintenance manual - collating technical specifications for the clients
• Liaising extensively with clients, handling telephone inquiries and general queries.
• Responding professionally to incoming emails.
• Developing strong relationships with customers and colleagues, offering first-line support.
• Maintaining confidentiality of customer and staff information, adhering to company policies and procedures.
• Performing general administrative duties, including scanning, photocopying, printing

Assist the Manager with the following:

• IT - Ensure each new starter receives a laptop and phone
• Ensure that all departing employees return their company-issued laptops and phones. This procedure is critical for maintaining data security and inventory management.
• Install necessary software, including Sage, Microsoft Office, and any other role-specific applications.
• Track and manage weekly work hours for labourers.
• Employee records - maintain holiday and absence records for each employee.
• Issue and manage necessary forms related to holidays and absences - send to accounts once approved
• Vehicle management: Schedule and organise MOT and servicing for all company vehicles. Maintain logs for tax purposes and ensure timely renewals.
• Utilities - Handle renewals and deal with utility invoices
• Match purchase invoices to purchase orders
• Monthly statements - suppliers
• Input all purchased invoices
• Assist the MD and when required
• General office printing

PERSON SPECIFICATION:

The ideal candidate will possess the following qualities and skills:

• Ability to work efficiently under pressure.
• Organised
• Confident and professional telephone manner.
• Proficiency in IT - Excellent in Excel and Word, Sage line 50.- desirable not essential
• Methodical and detail-oriented approach to work.
• Ability to prioritise workload and work with minimal supervision.
• Take ownership
• Trustworthy and reliable.
• Excellent communication and interpersonal skills.
• Capable of thriving in a fast-paced environment.
• Eager to work in a friendly and supportive work environment.

If you are looking to contribute to a growing company and have a passion for delivering high-quality administrative support, we encourage you to apply for this rewarding position.