Job Summary:

The Office Manager / Personal Assistant (PA) will play a critical role in managing daily office operations and providing administrative support to the CEO. The successful

candidate will handle a wide range of administrative, logistical, and operational tasks to ensure efficient office management and the smooth functioning of the executive team. You will be a key point of contact for internal and external stakeholders, contributing to the overall productivity of the company. My Client is a Leading HVAC manufacturing Company offering a wide range of Products to a large clientele.

Key Responsibilities:

Office Management:

Oversee day-to-day office operations to ensure efficiency and productivity.
Manage office supplies, equipment, and maintenance, ensuring smooth functioning.
Coordinate with vendors, contractors, and service providers for facility management (repairs, HVAC equipment, etc.).
Ensure compliance with health and safety regulations within the office environment.
Organise and manage office files, records, and documentation (both physical and digital).
Handle incoming and outgoing mail, courier services, and deliveries.
Supervise office support staff, such as receptionists or administrative assistants.

Personal Assistant to CEO / Senior Management:

Provide comprehensive administrative support to the CEO and other senior managers.
Manage executive calendars, schedule appointments, meetings, and conferences.
Prepare meeting agendas, presentations, and minutes, as well as track follow-up tasks.
Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Handle confidential and sensitive information with discretion.
Act as a liaison between the CEO and internal/external stakeholders, including clients, suppliers, and partners.
Assist in preparing reports, presentations, and correspondence on behalf of the CEO.
Support in planning and coordinating company events, team meetings, and training sessions.

Required Qualifications s Skills:

Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Ability to work independently and as part of a team in a fast-paced environment.
High attention to detail, especially when handling financial data and confidential information.
Strong interpersonal skills and a professional demeanor.
Ability to manage multiple projects and deadlines.