Office Manager required in Wakefield!

Are you a driven and organised individual with strong IT skills and a passion for communication and logistics?

Do you thrive in a dynamic environment and enjoy contributing to the growth of a business?

If so, we have an exciting opportunity for you!

Office Manager
Wakefield, WF1 2DT

Flexible hours working around school hours
Ideally 30 hours over 5 days per week
Salary up to £30,000 pro rata

Please Note: Applicants must be authorised to work in the UK

Invicta Construction Finishes is a rapidly growing construction business led by an ambitious Managing Director. We specialise in delivering high-quality internal and external finishes to commercial buildings, new houses, and refurbishments.

As we expand our client base, we are seeking a talented Office Manager to join our team and play a pivotal role in supporting our continued growth.

Benefits:

The opportunity to grow and progress as the business expands
A competitive salary of up to £25-30k pro rata based on skills and experience, with the potential for a performance-related bonus
The chance to learn new skills and develop within a fast-growing sector
Business coaching opportunities with industry experts, including 90-day business planning masterclasses
A family-friendly work environment with flexibility to suit your lifestyle
Potential opportunities to attend networking events, expanding your professional connections

The Office Manager Role:

You will work closely with the Managing Director to ensure seamless operations and contribute to the development and growth of the business. Your responsibilities will include:

Key Responsibilities:

Organising back-office operations to enable the MD to focus on growing the business
Developing systems and procedures to improve efficiency
Managing day-to-day office tasks, including administration, purchasing materials, and reconciling invoices
Tracking job costs and managing cash flow forecasts against bank records
Organising the MD’s schedule and appointments
Communicating with on-site staff via WhatsApp
Writing and posting website and social media content, collecting testimonials from clients
Sending out job warranties for completed projects
Following up on payments and maintaining retention records
Checking supplier invoices and processing them for payment
Working alongside the MD to help scale and develop the business

The Ideal Candidate:

We are looking for a dynamic and organised individual with the following skills and attributes:

Strong IT skills, with excellent knowledge of Outlook, Excel, and Word (strong Excel skills are particularly important)
Great people skills, with the confidence to work within the construction industry
A strong telephone manner, able to build rapport with new and existing customers
A keen eye for numbers, budgeting, forecasting, and bookkeeping
Experience with online accountancy software (Xero knowledge is beneficial but not essential; strong Excel skills are more important)
Exceptional attention to detail
Experience in social media to help build brand awareness
The ability to work independently, set goals, and meet deadlines
A commitment to personal development and growing your role within the business
Any knowledge of the construction industry (desirable but not essential)

Sound like you? Then what are you waiting for? We’d love to start a conversation with you…

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Office Manager, Office Management, Admin, Administration, Admin Manager, Administration Manager, Office Administrator, Bookkeeper, Customer Service Representative, Social Media Coordinator, Financial Analyst, Marketing Coordinator, Procurement, Purchaser, Purchasing.

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