PA

Sewell Wallis are recruiting for a global firm in the heart of Sheffield. This business are operating in 40+ countries and well over 50 offices worldwide. They are looking for a PA to support their HR Leadership team on a full time permanent basis.

This is a varied role that will enable you to support a great team that play a crucial role within the wider business. It would be suitable for someone with excellent organisation skills, and experience within a busy corporate environment is essential.

What will you be doing?

• Managing diaries, making appointments and coordinating internal and external meetings and ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, transfers, ordering currency and expense claims, producing detailed itineraries and travel packs including key trip documents, Visas, correspondence (including invitation letters).
• Comprehensive email management - checking, prioritising, and summarising e-mails daily and dealing with correspondence where necessary; collation of any action points and making recommendations.
• Support with the organisation of HR Leadership team meetings and initiatives.
• Support with the planning and management of HR team days, including logistics, coordinating agendas and arranging external trainers etc.
• Collating documentation for meetings and circulating agendas in advance.
• Organising meetings, ensuring rooms and conference facilities, video conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that hospitality is in place.
• Producing meeting summaries and follow up action point summaries (using available tech where possible for example Copilot).
• Responding as appropriate to emails both internal and external on behalf of your key stakeholder during their absence.
• Amending and re-formatting documents accurately and to a consistently high standard.
• Organising agendas, presentations, meeting papers, including print production and timely distribution and ensuring that relevant documents are received with adequate preparation time.
• Ad hoc drafting/typing of confidential matters, conducting PDF to Word conversions and vice versa and production of short, less complex PowerPoint presentations as may be required.

What skills are we looking for?

• Previous experience of working within a busy corporate environment is essential
• Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
• Advanced time management skills - the ability to work to deadlines while maintaining a high standard of accuracy
• Advanced communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
• High levels of IT literacy in Microsoft Teams, Word, Outlook, Excel, and PowerPoint
• A fast and accurate typist with excellent attention to detail, use of language and grammar

What's on offer?

• Hybrid working
• Cycle to work scheme
• Bonus scheme
• 25 days holiday which will increase to 28

Apply now or contact Eleanor Kirk for more details.

To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.