Team Admin Assistant

Team Assistant
Onsite - 6 month Contract - 12.00 - 15.00 per hour PAYE/Umbrella

A global leader in the civil and military helicopter markets is seeking a Team Assistant to join its operations at Shawbury. With extensive experience in helicopter sales, maintenance, and technical support for both civil and military applications, this organization provides crucial services for the Ministry of Defence's (MoD) defence helicopter flying school, located at RAF Shawbury (Shropshire) and RAF Valley (Anglesey).

Job Description / Overall Purpose
The Team Assistant will provide administrative support to the Head of Operations, Senior Managers, and the Management Assistant to ensure the smooth and efficient running of the team's activities. The role is focused on helping the management team execute operations safely, efficiently, and cost-effectively.

• Coordinate ongoing training requirements for personnel with both internal and external providers.
• Maintain accurate timekeeping records for engineering and commercial teams.
• Manage and maintain workwear and PPE orders in conjunction with the Health, Safety & Environment Advisor.
• Process purchase orders, requisitions, and vendor approval forms.
• Provide diary management and room bookings for both internal and external users.
• Maintain office supply stocks, ensuring timely reorders.
• Process invoices accurately and promptly.
• Handle incoming post, correspondence, and telephone calls.
• Process visitor forms and manage access for employees and visitors at the Shawbury site.
• Liaise with various departments at all levels within the company.
• Offer additional administrative support to the team as needed.

Essential:

• Strong IT skills, including word processing, email management, and digital file storage.
• Familiarity with office procedures and terminology.
• High standards of spoken and written English, including spelling and grammar.
• Excellent customer service skills, with a professional and friendly demeanor.
• Strong literacy and numeracy skills for reporting and business correspondence.
• Strong organizational skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and a proactive approach to completing tasks.
• Discretion and the ability to handle confidential information.

Desirable:

• Basic understanding of accounting practices.
• Knowledge of Google Workspace applications.
• Experience with SAP database software.

Essential:

• GCSEs, including Maths and English.
• European Computer Driving License (ECDL) or equivalent.
• Recognized qualification in Business Administration.

• Timeliness and accuracy in task completion.
• Strong attention to detail.
• Effective and polite communication.
• Dedication to providing excellent customer service.
• Adaptability to new business practices.

• Basic Security Clearance (due to MoD Security requirements).
• Full UK driving license and access to a vehicle for work purposes.

This is a full-time position (up to 37.5 hours per week), although part-time hours will be considered. The role is office-based in Shawbury.

Apply today or Call Kirsty to discuss further.