- Secretarial Support: Provide full administrative and secretarial support, including preparing correspondence and documents via audio-typing, word processing, online portals, and case management systems.
- Client Interaction: Liaise with clients in a professional, friendly, and efficient manner, both in person and over the phone, maintaining high standards of client care.
- Diary & Appointments Management: Arrange meetings, manage diaries, and ensure efficient scheduling of appointments for the Commercial Property Director.
- Meeting Preparation: Prepare conference rooms for meetings, ensuring they are organised and equipped with necessary refreshments, and clear the room once the meeting is complete.
- Filing & Documentation: Manage client files in accordance with office procedures, ensuring accurate filing, storage, and retrieval of documents.
- Team Support: Provide guidance and support to junior and temporary secretarial staff when needed.
- Confidentiality: Handle all firm and client information with the utmost confidentiality and professionalism.
- Training & Development: Take part in any relevant training to ensure continuous professional development.
- Experience: Previous experience as a legal secretary, ideally within a commercial / residential property or similar legal practice.
- Technical Skills: Proficiency in audio-typing, word processing, and use of case management systems and online portals.
- Communication Skills: Excellent written and verbal communication skills, with a focus on client care.
- Organisational Skills: Strong organisational skills, with the ability to prioritise tasks and manage multiple responsibilities simultaneously.
- Team Player: Able to work effectively as part of a team while also being capable of using initiative to work independently.
- Salary £23,000 - £26,000 pa
- Healthcare Scheme
- Group Life Insurance
- Employee Pension with Employer Contribution
- 25 days holiday plus bank holidays