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Admi/Trainee Document Controller
Slough/West London
Permanent
1st Step Solutions are working on behalf of a leading Tier 1 M&E Contractor that have an opportunity for a Administrator/Trainee Document Controller to join their team.
You will support the project team with the support of a Senior Document Controller, assisting with the document control requirements across multiple projects with a view to becoming a qualified Document Controller within 12 months.
Responsibilities:
- Site passes.
- Setting up people on the finger print scanner.
- Daily allocations / time sheets.
- PPE.
- Diary & email management.
- Compliance - Visa's / Tickets / Paperwork.
- Arranging courses.
- Ensuring the office maintains health & safety standards.
- Ordering supplies.
- Uploading documents on to the QA portal.
- Create and mange permit systems.
- Assit in induction plans and documentation.
- Scanning and filing drawings and site documents.
- Booking and managing meeting rooms.
- Maintain an accurate record of all drawings and project documents throughout the lifecycle using drawing and document trackers.
- Review, process and distribute drawings and documents using the project specific EDM system to create an accurate and comprehensive audit trail from both the project team and subcontractors.
- Ensure all drawing and document status changes and project notifications are logged and distributed
- Ensure that all drawings and documents are compliant with the project specific numbering protocol.
- Responsible for the trail of project documentation to be available to the team on the project drive.
- Maintain updated hard copy of drawings and documents for master file of all current revisions.
- Raise and return RFI's on behalf of the project team.
- Run a weekly status report for the PM on drawing and document status i.e. Status A, B, C and QA rejected.
- Follow up on overdue drawings and documents on EMDS awaiting approval / pending status.
- Gathering and collating information from site team and sub-contractors for monthly progress reports for progress meeting.
