- Provide an effective diary management service, maximising the Chief Executive’s time and ensuring that the Chief Executive is appropriately briefed for all meetings and appointments, and has the necessary paperwork in advance.
- Prioritise workload for the Chief Executive’s approval, providing information and guidance to the Chief Executive on a day-to-day basis.
- Produce correspondence, documents, briefing papers, reports, and presentations as specified for and on behalf of the Chief Executive and Executive, ensuring all relevant individuals/bodies are circulated e.g. CEO Report.
- Support the Chief Executive in their communication activities; working closely with the communications team to plan and prepare communications/briefings both internal and external which will raise the profile of the Chief Executive.
- Make arrangements, prepare agendas and papers, complete minutes and track actions for senior management meetings as agreed with CEO.
- Undertake specified projects as requested by the CEO or Executive Team.
- Prepare key documents on behalf of the CEO and Executive Team members.
- Monitoring actions as determined by the Chief Executive.
- Maintaining, with discretion, the Chief Executive’s files, and information systems, including confidential and sensitive documents
- Manage and coordinate SLT meetings, ensuring the development and delivery of a forward-looking agenda programme.
- Record and proactively monitor the completion of actions resulting from SLT meetings.
- Collate monthly business reports (e.g.; Finance, Membership, EUIAS, Registration Services, HR, Health & Safety, IT, Sales etc)
- Experience of supporting a range of internal and external stakeholders including high level prioritising and multi-tasking.
- Used to dealing with extensive diary management and compiling formal and complex reports/presentations.
- Demonstrable experience of professionally managing confidential information.
- Understanding and experience of supporting formal board and committee governance meetings/structures.