Office Manager

office based role

My client is a law firm looking for a office Manager to join the team.

The Position

We are fortunate to benefit from a solid team of talent comprising some of the best Solicitors and Barristers who are eminent within their profession. We are continually expanding and are now seeking to develop that team further by the addition of an Office Manager to support and manage the team in all aspects of the business including, but not limited to:

Maintain and manage the offices efficiently on a day-to-day basis, including travelling to our offices nationwide regularly
Assist in the expansion of the firm, including recruitment
Facilitate the setting up and ongoing management of new offices
Manage the general office administration and front of house operation
Assist in the HR functions, including but not limited to, staff meetings / appraisals, new starter inductions, and independently managing any matters that may arise
Assist the finance team to ensure the needs of the business are met on an ongoing basis
Assist the Risk & Compliance Manager to ensure that all policies, procedures & standards are up to date / adhered and complied with
Liaise with external auditors, compiling all information needed and manage the audit process
Manage all external supplier contracts including, but not limited to security, alarm and cleaning
Monitor and maintain the general condition of the office
Facilities and repairs - including organising a trusted selection of tradespeople to rely on
Maintain appropriate stock levels of consumables and stationery
Managing all IT related equipment and arranging any maintenance needed; computers, phones, photocopiers, franking machine etc
Managing all incoming and outgoing post daily
Ensure all document management is completed efficiently including filing, archiving and file closures

Requirements

The suitable candidate will have a high level of interaction with all functions of the business, therefore, to be considered you will need to be a natural people person and strong communicator. Computer literate with excellent telephone manner. Must be able to work on their own initiative and have good decision-making skills.

We are seeking a bright, presentable, positive person who is reliable, flexible, organised with the ability to multi-task.

Must have a minimum of seven years’ office management experience managing a similar size office (40 employees).

Benefits

33 days Holiday including Public Holidays

Pension scheme