HR Administrator

HR Administrator

Location: Totton

Salary: £26,000 - £28,000 per annum

With over 50 years of experience, the company is the UK’s largest independent provider of cleaning equipment. They manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. As well as supplying and servicing traditional cleaning equipment, they also have over a decade of experience in robotic floor cleaning machines. They are not only committed to a greener future through their own ESG strategy, but they also place the utmost focus on ensuring they offer products and services to customers that support their own sustainability goals and commitments.

At the company they strive to encourage personal development and career progression, offering on-the-job training as well as support for professional qualifications for their employees. They are a fast-growing business and this position would suit someone who likes to hit the ground running and has a drive for success.

The Role

As HR Administrator, you will play a pivotal role in ensuring the smooth operation of their HR department by handling a wide range of administrative tasks with accuracy and efficiency. You will be responsible for maintaining employee records, supporting recruitment efforts, managing onboarding and offboarding processes and more. Additionally, this role extends beyond HR, providing vital administrative support to their Health, Safety and ESG department as well as Fleet.

Key Responsibilities

HR Duties:

• Maintain and update employee records, ensuring accuracy and confidentiality, including keeping their internal HR database up to date.
• Assist with recruitment processes, including posting job adverts, screening CVs, scheduling interviews and conducting background checks.
• Manage onboarding and offboarding procedures, including preparing employment contracts, conducting new starter inductions and processing exit documentation.
• Handle employee benefit administration.
• Ensure compliance with employment legislation and company policies by maintaining up-to-date HR records.
• Respond to employee enquiries regarding HR policies, procedures and benefits.
• Assist in performance management activities, including ensuring their Performance Appraisals are all completed and documented appropriately.
• Supporting with investigations, disciplinary and grievance processes as required.
• Organise and maintain HR documentation such as policies, handbooks and training materials.
• Take responsibility for standard HR correspondence including offer letters, contracts and other HR documentation for the business.
• Support training and development initiatives by working with Head of People Development and HR and the Training team.
• Assist with HR projects and initiatives.
• Prepare HR reports and assist with audits as needed.
• Ordering and managing staff uniform, PPE and inventory.
• Attending HR meetings, acting as note taker when necessary.

Further Business Support Duties:

• Distribute provided documentation and manage completion levels.
• Deal with initial enquiries for shared inboxes
• Attend and contribute in meetings where necessary and act as note taker when required for shared business interests.
• Upkeep and track documents through the use of Microsoft 365.
• Extract, organise and file reports through various business streams.
• Input and submission of company information for accreditation renewals such as ESG (environmental, social, governance) data.
• Support the Fleet Manager with relevant Fleet administration including:
  • Driver documentation including adding to the Licence Bureau check
  • Responding to fleet enquiries
  • Act as a point of contact for relevant accounts such as fuel cards, fleet service provider
  • Logging damage and repair for any insurance incidents
  • Vehicle tracking management
  • Management of the company flat including liaising with the landlord, booking in stays at the flat and allocating keys
  • Management of the company’s Google Reviews
  • Management of the company conference room including replenishment of drinks and snacks, setting up and cleaning the conference room before and after meetings and managing the conference room diary

Skills and Qualifications

• Strong administrator with an interest in HR
• Must be proficient in HR software and Microsoft Office Suite, especially Microsoft Excel.
• Excellent organisational and time-management skills
• Strong interpersonal and communication skills
• Ability to handle sensitive information with confidentiality and professionalism.
• Detail-oriented and capable of multitasking in a fast-paced environment

Benefits

• Exclusive Perks & Wellbeing Hub – Unlock amazing discounts and access wellness resources with Reward Gateway
• Health & Wellness Covered – Stay protected with Health Shield, Private Medical Cover with Bupa, and Life Assurance, ensuring you and your loved ones have peace of mind.
• Boost Your Future – Take advantage of their Enhanced Pension Opportunity, helping you build a stronger financial future!
• 24/7 Support with EAP – Their Employee Assistance Programme is here to support your mental, emotional, and financial wellbeing.
• Celebrate Your Dedication – Earn Long Service Awards as a token of appreciation for your loyalty and hard work
• More Time for You – Flex your time off with their Holiday Buy Back Scheme, giving you the freedom to purchase extra leave.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.