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Newark Town Council is seeking a Weddings and Events Coordinator to organise and deliver the weddings and events bookings in the Town Hall. This role will ensure that all Newark Town Hall functions and events are organised, set up and operated to a high standard, supervising, when necessary, the front of House Team at events. Specific responsibilities include:
1. To assist the Front of House Manager on the delivery of all Town Hall events, stepping in as Supervisor when the FOH Manager is unavailable.
2. Ensure that the customer service standards are in line with the Venue Managers expectations.
3. Coordinate staff rotas for functions including set up of rooms, delivery of refreshments and catering, and then communicate to the teams when required.
4. Assist the Venue Manager with event administration including signage, room layout and health & safety checks.
5. Help co-ordinate logistics of venue hire operations, including assisting with room set ups.
6. To be an active member of the venue’s front of house team supporting bookings and events taking place in the venue.
7. To support the Council in the administrative and financial management of all events and functions taking place in the Town Hall including those of a non-commercial nature such as Civic Events
8. To support the Council in the administrative and financial management of events and functions that the Council delivers but which may not always take place in the Town Hall.
9. Undertake any other responsibilities required within the scope of the role required by the Town Clerk and Management Team
10. Assist with taking sales enquiries when the Venue Manager is not available and booking in show rounds.
11. Working with the Venue Manager to build a marketing plan and assist with social media and website updates as required
12. Conduct client meetings and advise on operational overview as required.
13. Be commercially minded and seek to maximise all sales opportunities and to bring forward ideas
14. Complete post event follow-ups, share, communicate and act upon relevant customer feedback.
This is an exciting opportunity to join a motivated team and work in a challenging but highly rewarding environment.
