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Role Purpose: Providing high-level administrative support to the Directors and Senior Managers, enabling them to focus on strategic priorities and maximize their time and productivity.
Key Accountabilities:
- Diary management for the Directors and Executives as required
- Extensive and efficient mail correspondence
- Prepare agendas, presentations, and documents for meetings
- Clear and accurate typing of all letters, memos, reports, and similar documents from shorthand notes and audio typing as required
- Efficient minute-taking (team and client meetings) and occasional transcribing of dictation and voice memos
- Support with Legal and Compliance matters
- Organization of meetings, including booking venues and ordering refreshments
- Arranging travel, visas, and accommodation, along with detailed itineraries
- Liaising with clients for meetings, presentations, and reports
- Documentation creation and management, ensuring on-brand consistency
- Supporting with tenders/bid documents
- Document management and filing
- Processing expenses and maintaining associated budgets and spend
- Conducting research on behalf of the Director/Executive and producing clear, concise reports
- Facilitating smooth communication between leadership, stakeholders, and various departments
- Visitor support
- Handling sensitive information with discretion and maintaining confidentiality
- Managing reception with the Business Operation team for lunch time/holiday/sickness cover
- Providing administrative support for other functions as required
Person Specifications:
Experience:
- Previous PA experience (2-3 years) is essential
Professional and Personal Skills:
- Well-organized and able to manage/prioritize tasks, addressing last-minute changes
- Excellent communication skills
- Reliable, discreet, and resourceful
- Meticulous attention to detail
- Ability to adhere to strict deadlines
- Flexibility and willingness to adapt to changing priorities and requirements with a positive and professional attitude
- Initiative and problem-solving skills
- Intermediate to advanced level of Microsoft Office Suite (Outlook, Excel, Word, Forms, PowerPoint, SharePoint) and the ability to quickly learn new software or systems
- Team player with the ability to work independently
- Demonstrates aptitude and a can-do attitude
- Proactive in driving tasks forward and able to chase the leadership team
Package:
Salary: £35,000 - £38,500
Monday to Friday, hybrid after probation, flexi-hours
- 25 days annual leave.
- Generous pension scheme with an 8% contribution.
- Free parking.
- Private healthcare.
