Office Administration and Bookkeeping

Location: Staines, Surrey

Work Schedule: Monday – Friday, 9:00 AM - 5:00 PM

I am on the hunt for an exceptionally organised and experienced Bookkeeper/Office Administrator who not only excels in bookkeeping and office management but also brings a positive 'can-do' attitude and outstanding communication skills. As a well-presented and proficient individual, you will represent my esteemed client with professionalism and approachability. Your role will be pivotal in streamlining and developing their existing processes.

Bookkeeping Duties:

• Assist the accountant in the preparation of VAT and CIS returns
• Record and manage detailed project costs and subcontractor expenses
• Efficiently arrange payments to subcontractors and suppliers
• Maintain a meticulous record of invoices, ensuring accuracy in both payables and receivables
• Handle payroll processing
• Reconcile transactions and proactively monitor bank transactions for discrepancies
• Issue comprehensive cost reports to the MD for informed decision-making
• Collaborate with the MD to monitor and manage cash flow effectively
• Conduct thorough cost-saving analyses to optimize financial efficiency
• Work closely with the accountant to ensure seamless coordination and accurate financial records
• Present financial information in a clear and organized manner, facilitating discussions with the MD
• Organize and prepare documentation for effective communication with external stakeholders
• Coordinate with the accountant to streamline and improve financial processes
• Proactively identify areas for financial improvement and propose solutions
• Demonstrate the ability to explain complex financial concepts to non-financial stakeholders, ensuring transparency and understanding

Office Administrator Duties:

• Implement new company processes from an administrative perspective
• Greet and welcome clients and suppliers upon their arrival
• Assist/arrange IT support
• Manage subcontractor contracts
• Facilitate client/staff/subcontractor/supplier communications
• Organize company insurances
• Manage company vehicle logistics
• Oversee office health and safety
• Administer and monitor direct debit payments
• Supervise day-to-day office operations, ensuring cleanliness and organization
• Coordinate essential office services, including gas, electricity, etc. payments
• Maintain office supplies
• Assist in recruitment
• Perform PA duties for MD
• Handle other duties as required

• Prior experience using Sage 50
• Minimum of 3 years in a similar role
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent communication skills (written and verbal)
• Attention to detail and accuracy in all work performed
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Comfortable engaging with high-profile clients in the luxury sector
• Full driving license

Job Type: Full-time

Pay: £25,000.00-£32,000.00 per year

• Bookkeeping: 1 year (required)
• SAGE 50: 1 year (preferred)