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Please note that this is a Monday - Friday office based role, but school hours / flexibility can also be accommodated.
Brilliant opportunity for an experienced admin / office manager to join a very well established, family run electrical business based in Stirling.
The Office Manager will play a pivotal role in ensuring the smooth operation of the day-to-day activities. You will be responsible for overseeing administrative functions, managing office resources, and supporting the management team in various tasks. The role requires a highly organized individual with strong communication skills, capable of managing a range of office and operational tasks to ensure efficiency and professionalism in a fast-paced environment.
Key Responsibilities
- Oversee all office administration, including answering phones, managing email correspondence, and maintaining filing systems.
- Maintain company documentation, ensuring compliance with health and safety regulations and industry standards.
- Prepare and issue quotes, invoices, and other relevant client documentation.
- Coordinate the scheduling of electrical works, ensuring efficient planning for engineers
- Liaise with the accounts department to ensure smooth financial operations
- Serve as the first point of contact for clients, suppliers, and subcontractors
- Handle customer inquiries and resolve complaints in a professional manner
- Schedule and confirm appointments, ensuring timely communication with clients and electrical teams
- Manage office supplies and inventory, ensuring the team has access to necessary resources
- Assist in maintaining compliance with all relevant regulations, including Health and Safety (HSE), NICEIC, and local authority guidelines
- Ensure company records are kept up to date for insurance, certifications, and legal purposes.
Skills & Qualifications
- Proven experience as an Office Manager or similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Ability to handle multiple tasks and prioritise effectively.
- High level of attention to detail and accuracy.
Please apply now for an immediate interview.
