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Our client is currently recruiting for a Business Support Administrator. Based in Stirling, the role is on a permanent, full-time basis.
ROLE
To provide secretarial/administrative support to the Business Support Manager.
RESPONSIBILITIES
- Daily input into our financial platform NetSuite e.g creating projects and Purchase Orders etc (full training will be given at the onset)
- Daily input into our project management system Union Square by creating and publishing documents as well as updating records (full training will be given at the onset)
- Assist the Business Support Manager with credit control
- Assist the Business Support Manager with the induction programme for all new employees
- Arrange workstation assessments, ensuring staff have the necessary equipment
- Order/ set up new hardware
- Organise meetings, including preparing agendas, taking minutes and distributing relevant documents.
- Monitor mailboxes and correspondence, including drafting and managing responses co-ordinating with colleagues as required.
- Maintain and update all office records, files and databases.
- Facilitate staff learning and development by sourcing and scheduling relevant training courses and updating training records.
- Distribute updated Health and Safety information to all staff
- Assist receptionist in answering/ transferring calls and taking messages
- Assist receptionist in receiving clients/visitors and tea/coffee making
- Assist receptionist with any general administration such as filing, preparing drawings, photocopying, filing etc
Technical Support
- Scanning Consents and filing them electronically
- Assisting with document uploads to various electronic filing platforms
- Assisting with lodging Planning and Warrant applications
REQUIREMENTS
- Experience providing administrative support in a fast-paced environment
- Demonstrable interpersonal skills with the ability to communicate with staff, clients, visitors etc at all levels
- Highly organised and proactive and able to work with minimum supervision
- Demonstrable ability to work as part of a team
- Excellent written communication skills and attention to detail
- Proficient with the MS Office suite
