Facilities Coordinator

Facilities Coordinator Opportunity

We are recruiting on behalf of a growing company who are leading in their industry for a Facilities Coordinator to join their team on a permanent full time basis. This role will be supporting the Facilities Management team in managing the day-to-day operational duties and to provide administration and secretarial support to the Facilities Management (FM) team to enable them to execute the Company’s strategy and business plan. This role is great for someone who has great attention to detail, is used to working in a busy office environment and has an interest in working within the property sector.

About the role

Title: Facilities Coordinator

Position: Permanent, Full time

Location: Stockport, On-site

Salary: up to £30,000 depending on experience

Benefits: 25 days holiday plus bank holidays, performance-linked bonus, pension, health, and life insurance.

Key Responsibilities

• Provide comprehensive administrative support, including maintaining confidentiality, managing filing systems, recording team attendance, handling correspondence, updating tenant notes in the CAFM system, and ensuring supplier compliance through the company risk system.
• Coordinate health and safety activities by distributing bulletins, arranging training, updating records, assisting with property inspections, ensuring compliance with legislation, and maintaining accurate certification across the portfolio.
• Prepare and deliver reports on property performance, risks, contractor performance, and CAPEX proposals, ensuring accurate data collection, helpdesk updates, and service charge variance reporting to support the FM team.
• Maintain accurate billing records, issue ad-hoc and project fee invoices, and serve as the primary contact for invoicing queries, ensuring timely fee recovery and client payments.
• On site fire warden duties as and when required.

Requirements

• Experience in a fast-paced environment.
• Capable of working effectively both independently and collaboratively in a small, fast-paced office environment.
• Conversant with Customer Service Initiative.
• Strong communication skills.
• Excel experience to a moderate level (familiar with VLOOKUP’s, Graphs, pivot tables) and other basic functions
• Experience within facilities management

Roberts Webb Recruitment are acting as a Recruitment Agency in relation to this role.