Document Controller

The Opportunity

Store, manage and track documents using the Viewpoint or Conject EDMS in line with company processes, procedures & policies. Police all project data & information received or generated during the project lifecycle. Regularly communicate with your project team, regarding incoming & outgoing data. Aid delivery of project documentation required for completion and handover.

This role will be based in Stockton on Tees.

What you will be doing

• Administration of Document Control and Collaborative Software Environments.
• Setting up projects within the EDMS using pre-defined templates.
• Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice. Training and mentoring new users on the document management systems and best practice
• Daily spot checks of assigned projects to ensure project information is viable and usable.
• Enforcing / re-enforcing the use of the EDMS throughout the business to internal & external customers to aid
• Extending and promoting the use of information management best practices at all times to suppliers, clients and sub-contractors, through training and demonstration.
• Developing the use of the EDMS to suit business changes. Support fellow staff members tasked with document control duties.
• Change control to ensure project information is managed in accordance with the business unit procedures.
• processes and procedures and Project Specific DC Protocols document.
• Attend Document Control related meetings, training, initiatives within the
• The role is 80% Document Control / 20% Administration. The company may require you to undertake duties other than those outlined in this job description and/or to undertake work in other departments/sites to meet customer demands.
• These duties will be communicated via your line manager only. Any changes to this job description will be discussed and agreed with you
• QA checking all incoming documentation across all regional projects.
• Setting up of projects, breaking inheritance and adding additional modules (IMS, Procurement, Contracts)
• Supporting Client Information Exchange by coordinating Consultant teams to ensure information is delivered in full and on time for CP submissions in supporting the project design manager.
• Calibration of drawings to facilitate in field snagging when projects are on site. Support project teams at operational phase with site presence.
• Training and support of all project users, including Client, Consultants and Subcontractors.
• First point of contact for all Asite related queries for all platform users across the Yorkshire and North East region.

What they need from you:

• Ability to travel to and work on-site in a construction environment. (Includes Multiple Sites)
• Knowledge of collaborative software, and ideally Conject (BIW) or Viewpoint (4Projects)
• A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
• Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level
• Ability to adapt quickly to changes in process and communicate to internal customer base.
• Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)
• Basic knowledge of SharePoint, Asite, Microsoft Visio,Quality Assurance Systems and B.I.M. (Building Information Modelling)

What they offer

• Car allowance
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• Private medical insurance for yourself (with the option to buy family cover). Life Assurance
• Defined contribution pension scheme matched up to 8%
• Flexible and Agile working (dependenton your role

Who they are

A leading UK building, infrastructure, engineering and fit-out company. They deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.