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As Senior Administrator / Executive Support Coordinator you will be joining a busy and thriving team, with the purpose of delivering administrative support across four key areas of the business: Executive team, HR team, ISO and Health and Safety. You will be working with utmost confidentiality as you will be handling sensitive information, and you will be working autonomously in delivering Executive level administrative support across the business. This position is a full time, permanent position, working for our client on the outskirts of Stratford upon Avon. The role is hybrid (1-2 days in the office) and there are lots of excellent benefits offered too.
As Senior Administrator / Executive Support Coordinator, you be responsible for:
Executive/HR Support
- Managing and coordinating calendars for the Executive Team, including scheduling meetings, appointments, and travel arrangements as needed
- Preparing and distributing agendas and relevant documentation for internal and external meetings
- Acting as a point of contact between the Executive Team and stakeholders, ensuring timely communication and follow-up
- Organising and managing confidential files, documents, and records
- Assisting in preparing presentations, reports, and other executive materials
- Collaborating with HR and Talent Acquisition teams to understand recruitment needs and priorities
- Coordinating and scheduling interviews, ensuring a positive candidate experience during peak periods
- Supporting onboarding activities for new hires, ensuring a seamless transition into the organisation
Systems and Process Admin
- Maintaining and updating Health & Safety (H&S) and ISO policies, procedures, and documentation to ensure compliance with legal, organisational, and certification requirements
- Organising H&S training sessions, drills, and awareness campaigns for staff to promote a safe working environment
- Conducting routine inspections and audits to identify and mitigate risks in collaboration with relevant departments, ensuring compliance with H&S and ISO standards (e.g. ISO 9001; 14001; 27001 and 45001)
- Monitoring H&S incidents, investigations, and corrective actions in line with company procedures
- Scheduling and coordinating internal and external audits, ensuring organisational readiness and compliance with ISO standards
- Collaborating with department heads to address non-conformities, implement corrective actions, and drive continuous improvement
- Monitoring and reporting on key performance indicators (KPIs) related to H&S and ISO compliance and quality management
- Working with the facilities team to ensure all compliance documentation, such as permits, waste transfer notes, and insurances, is valid and in place
- Serving as the primary point of contact for H&S and ISO-related queries, providing support during regulatory audits or inspections
As Senior Administrator/Executive Support Coordinator, you must be/have:
- Strong administrative background in a multi-faceted role
- Some exposure to providing executive-level support
- Desire to learn and develop a knowledge of H&S regulations and ISO standards (e.g., ISO 9001, ISO 14001)
- Proven experience as a Personal Assistant - preferred
- Experience in coordinating audits and maintaining compliance-related documents
- Familiarity with recruitment processes and candidate management systems is highly desirable
What's in it for you?
- Very flexible hybrid working
- Annual discretionary bonus up to 10%
- 25 days holiday with option to buy sell holiday
- Long service awards
- Critical illness, Life assurance & disability income protection
- Option to join Private medical insurance
- Option to join subsidised gym membership
- Option to join Bike to work scheme
- Wellbeing App access to discounts platform
