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Purchase Ledger Controller | Stroud | Competitive | Full time
The Company
My client is one of the largest family-owned companies in their sector in the UK market.
Role
This role is responsible for ensuring all purchase ledger and some generic office functions are administered accurately and to required timescales. Tasks include handling incoming telephone enquiries, reconciling supplier statements and resolving/ responding to queries. It spans 3 separate purchase ledgers, managed within one accounting system.
Key Responsibilities
- Manage daily the Purchase Ledger mailbox.
- Support Purchase Ledger Administrator with handling the Purchase Ledger telephone line.
- Manually forward or scan invoices into the Capture process where could not be/were not sent there initially.
- Respond to supplier queries/requests in a timely and professional manner, engaging with colleagues for assistance where required.
- Complete a daily review of new supplier invoices where automatic PO matching failed - clear or hold to colleagues as relevant.
- Review returned held matching as received and process in accordance with pre-defined guidelines.
- Review GRNI lists and work with colleagues/sites/suppliers to clear where possible.
- Cover when the Purchase Ledger Administrator is absent the weekly review of supplier portals and ensure any newly issued documents are processed as necessary.
- Review, approve and process corrections as relevant where documents have been processed incorrectly as identified by team members.
- Check for and update Purchase Ledger documents at ENTD stage as and when possible, ensuring this is always done prior to colleagues creating payment proposals.
- Create requests for manual corrective purchase or credit documents as needed and (once approved) process into Open Accounts in accordance with correct process.
- Oversee reconciliation of monthly supplier statements to Open Accounts, supporting the team with challenging reconciliations as needed.
- Support with audit preparation and sampling as and when required.
- Support with Year End processes as required.
- Support with the creation and/or maintenance of the Finance Ledgers Teams Handbook.
- Provide and/or support with ad hoc reports as requested by the Accounts Manager or the Assistant Accounts Manager.
Personal Skills
- Strong written and verbal communication skills
- Confident in Time Management and Prioritisation
- Ability to self-manage on a day-to-day basis
- Competent in all Microsoft applications; including Outlook and Word
- Advanced Excel skills are a necessity
- High accuracy level
- Knowledge of Open Accounts is an advantage
Further information, please contact Rhian Mountjoy
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