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- Coordinating site security arrangements to ensure a safe and secure environment.
- Setting up staff facilities to meet operational needs.
- Establishing and maintaining office filing systems and managing office reporting processes to keep senior leadership informed.
- Providing general coordination and support to internal and external stakeholders.
- Implementing new office policies and procedures to align with organizational goals.
- Ability to manage and oversee multiple setup tasks, including coordinating site security and staff facilities.
- Strong planning and scheduling skills to ensure project milestones are met.
- Proficiency in establishing and maintaining filing systems, ensuring efficient document storage and retrieval.
- Ability to handle multiple tasks and prioritize them effectively to support the team.
- Excellent verbal and written communication skills for liaising with senior leadership, internal teams, and external stakeholders.
- Ability to collaborate across departments and build relationships with various teams.
- Policy Implementation and Compliance
- Experience in creating and implementing office policies and procedures, with an understanding of compliance requirements.
- Attention to detail to ensure all policies are aligned with organizational goals and standards.
- Ability to troubleshoot challenges that arise during the site setup and handle changes in project scope.
- Flexibility to adjust plans based on evolving needs of the site.
- Familiarity with Microsoft Office Suite and project management software.
- Experience in using organisational tools and reporting systems for regular updates to senior leadership.
- Strong customer service orientation to effectively assist and coordinate with both internal and external parties.
- Ability to serve as a point of contact for the office, addressing needs of staff and external stakeholders as required.
- Keen eye for detail, especially in setting up office security, systems, and facilities to ensure they meet company standards.
