Reception & Facilities Coordinator

Join a passionate HR & Facilities team at a global leader.

Are you the go-to person for keeping things running smoothly and making everyone feel welcome? Do you thrive in a dynamic role where no two days are the same?

We're looking for a Reception & Facilities Coordinator to be the heartbeat of our office. Reporting directly to the Head of HR, you’ll be the face of our company for visitors and the glue that keeps our workplace organised, professional, and people-focused.

Offering:

• A collaborative, people-first culture where your input matters
• A varied, fast-paced role that you can truly make your own
• Company events, wellbeing perks, and career development support
• The chance to work with a global market leader

What You'll Be Doing:

Reception & Office Coordination

• Be the first point of contact - answering phones, greeting visitors, managing emails and couriers
• Own meeting room bookings, catering, and reception presentation
• Support internal travel queries and office supply inventory
• Handle incoming/outgoing post, printing, and general front-of-house duties

Facilities Management

• Monitor office facilities to ensure safety, cleanliness, and compliance
• Coordinate maintenance work and vendor services with our Maintenance Coordinator
• Oversee workstation allocation and hotdesking across UK & Ireland
• Provide facilities support to regional site leads

Event & Initiative Management

• Lead the coordination of company events - from monthly socials to annual charity walks
• Support wellbeing initiatives including onsite yoga, flu vouchers, and MediChecks
• Help coordinate client meetings and training sessions for senior stakeholders
• Admin & Health & Safety
• Provide admin support to HR and senior management (expenses, interview logistics, etc.)
• Act as a Fire Warden and First Aider (training provided)
• Conduct DSE assessments and maintain HSE records

What We’re Looking For:

• Proven experience in reception, facilities coordination, or office management
• Warm, approachable, and professional communication style
• Strong organisational skills and attention to detail
• Tech savvy with MS Outlook, Teams, Word & Excel
• Trustworthy with a proactive, can-do attitude
• Willingness to become First Aid and Fire Warden certified (fully funded)

Ready to become the face and force behind a thriving workplace?Apply today and bring your organisational superpowers.