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The Recruitment Co. is urgently recruiting for an Administrator (support) to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!
Hours of work: Mon to Fri: 40 hours per week: 8.30am-5pm Salary: £25,000p.a (rising to £26,208 in April) Contract: Permanent
The role: To assist with the smooth operation of the FMS Division on a day-to-day basis. Effective communication with the Office Manager and Divisional team is essential to ensure activities are appropriately prioritised, managed and completed, often in response to tight deadlines, and multiple requests.
Core Responsibilities:
- Answering telephone calls in a professional manner, transferring to the appropriate individual or taking messages as required.
- Data entry utilising programs such as Microsoft Office 365, Salesforce and Xero. Bespoke system training will be given
- Document Management
- Maintaining computerised and manual filing systems
- Communicate effectively with all staff, in person and electronically
- Develop and update administrative systems to make them more efficient
- Timely and accurate completion of daily jobs as may be allocated and prioritised from time to time, in accordance with company processes and procedures
- Understand, promote and comply with the company Health & Safety, Environmental and Quality Management policies and procedures, particularly those procedures specific to the administrative function
- Timely housekeeping to maintain overall cleanliness of all areas within the office
- Complete on the job training and consider areas for personal development and additional training needs and opportunities
- Planning, prioritisation, and time management skills
- Ability to work to deadlines by setting priorities and managing work loads
- Excellent logistical skills - complex diary management
- Enthusiasm, creativity, and a proactive problem-solving approach
- Practical experience of using databases, spreadsheets, understanding of financial spreadsheets EXCEL etc
- Discretion in dealing with confidential and sensitive information
- A confident approach, able to remain calm and handle competing demands under pressure
- The need for confidentiality is paramount
Skills Required:
- Previous administration experience
- Computer literate, being confident with excel and microsoft packages
- Good communication skills
- Confident phone manner
- Organised
- Self-motivation
If you feel you are the right candidate for this role then please submit your CV for immediate response. CPSwansea
