Senior Office Administrator

Swansea

Permanent Full Time

32,000-34,000 + Benefits

My client who are a leading manufacturer providing solutions for a range of industries are looking for a Senior Office Administrator to join their team.

The Senior Office Administrator is a key role responsible for overseeing and supporting divisional office functions. This position will ensure that divisional operations run smoothly, efficiently, and are aligned with company policies. The Senior Office Administrator will handle various administrative tasks, primarily within the engineering division but not always exclusively.

This is an exciting, broad and varied role where your duties will involve:

Oversee the day-to-day admin where needed in various divisions throughout the company, ensuring divisions are supported.
Provide high-level administrative support to senior executives and department heads. Emails Word documents Excel documents and develop a strong understanding of Sales force CRM system and Monday Project boards that are used daily in all divisions.
Prepare reports, presentations, and other documents as required.
Potentially Organise company events, meetings, and conferences, including logistics and materials.
Ensure the office environment is clean, safe, and well-equipped with necessary supplies.
Supervise, train, and mentor junior administrative staff as appropriate.
Act as the point of contact for internal and external stakeholders.
Ensure smooth communication across departments and facilitate problem-solving when needed.
Maintain and update office records, files, and databases, ensuring confidentiality and accuracy.
Handle confidential documents, correspondence, and communication in compliance with company policies.
Suggest improvements to enhance productivity, employee satisfaction, and the overall office environment.
Ensure the office complies with all relevant health and safety regulations
Potentially Assist with handling compliance-related tasks such as insurance, HR documentation, and other legal paperwork.

You will need:

Strong organisational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software (e.g., Microsoft Office Suite).
Strong problem-solving and decision-making skills.

If you are interested in the role then please apply now

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